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A refresher question about device / user CALs for SBS 2003

Posted on 2007-03-24
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I want to double check my thinking on SBS 2003 CALs....

I remember the example of 50 employees in the warehouse and there's 5 PCs in the breakroom.  There can be 50 accounts created for each user, but if you choose device CALs, you only need 5 CALs.

And if you have 5 users that bounce around to a mix of 50 PCs, cell phones, etc, you choose user CALs and only need 5 CALs.

but what if you have 50 employees in the field, each with their own laptop and there are only 5 desks in the office / only 5 laptops / users could connect at 1 time.  

that takes 50 CALs no matter how you juggle it / no matter how many connect at any 1 time, right?

and if each user also has a cell phone / mobile 5 device, then you want to go with user CALs because each of those devices count as a device in the device CAL count, right?!

And I have a 5 pack of CALs that were bought before R2.  The new R2 server we are putting in place would take that, right?  in other words, there's no difference between  / no such thing as pre R2 CALs and R2 CAls?

thanks
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Question by:babaganoosh
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Jeffrey Kane - TechSoEasy earned 250 total points
ID: 18787420
You've got your bearings right with your first to scenarios...

But I need a bit of clarification on your actual scenario...

You say there are 50 users in the field... which is definitely a 50 USER CAL scenario, especially if they have multiple devices that would authenticate to the domain.  But are there no workers in the office?  The 5 desks are unmanned?  How many users are there in addition to the 50 in the field?  Assuming that there are 6 or 7?  Then you need 60 USER CALs (I wouldn't mix User and Device CALs if you can avoid it, and since you have to round up to the nearest 5, 56 or 57 requires 60).  Of course, you get 5 with SBS to begin with, and you say you already have a pack of 5 CALs (hopefully USER).  If so, then you just need 50 more.  There is no difference between SBS 2003 R2 CALs and SBS 2003 SP1 CALs (nor between standard and premium for that matter... even though you didn't ask, I thought I'd add that tidbit of info).

If your previous CAL pack is DEVICE, don't fret... use 'em, since they'll work just fine as well.... I just like to keep it simple and not mix, that's all.

Jeff
TechSoEasy
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by:babaganoosh
ID: 18788184
Thank you for the reply.  Yes, there are workers in the office.  I was thinking (but didn't say) about the incremental number of users / CALs involved in the people with laptops in the field that come into the office sometimes and have their choice / limit of 5 desks.  But they will be connecting when outside the office at random times also, so the 5 desks for them to share is kinda irrelevant, I guess : D

Thank you.
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by:babaganoosh
ID: 18788198
Oh, does the 'administrator' account count as a user CAL? i.e. does working on the console as the outside consultant logged in as administrator take a CAL in SBS 2003?
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by:Jeffrey Kane - TechSoEasy
ID: 18789013
No, the administrator does not use a CAL, nor would an outside consultant logged in even with their own user account.  (There's actually two extra "hidden" CALs that are included for these accounts -- so there's really 7 included with the base server -- but they don't say that anywhere).

The fact is that SBS licensing is a very fuzzy realm.  Since a single user can actually be logged into the domain on multiple devices simultaneously they've been very liberal with the automated enforcement.  However, that does not mean that you don't need the appropriate CALs... it's really up to you to ensure that you have a valid license for each user or device that connects to the domain... whether or not those users or devices show up in the "Maximum Connected" figure that is displayed in the licensing snap-in.  (with the exception of the Administrator and Consultant accounts).

Since you have to buy CALs in 5's or 20's, you will generally have a couple extra anyhow.  You should never be a couple short for more than a few days though.  However, if you do add users don't worry... the server won't shut them out unless you are grossly out of compliance.

As I mentioned above... don't fret about this... people make it MUCH more complicated than they should... generally because they are trying to save $62.00 or so by trimming a CAL here or there... it's really not worth either the time or effort.  It's much better to just have enough, and relax knowing everything is okay.

Jeff
TechSoEasy
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