Outlook Meeting Scheduling

Posted on 2007-03-27
Last Modified: 2012-05-05
XP Pro SP2, Outlook 2003 Personal Calendar Exchange 2003.

When scheduling a meeting and inviting attendees after sending out meeting and users accepting.  Then looking at the scheduled meeting again random attendees will show up multiple times.  Not always the same user and not all of the repeated occurrences will show meeting as being accepted.
Question by:brenttberry
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LVL 18

Expert Comment

ID: 18804165
Hi brenttberry,

Are the attendees that show up twice delegates for some of the invitees?
The person that they are a delegate for may have the option to "send meeting requests only" to his/her delegates.
The delegates are also getting invited to the meeting so, they receive two invitations.
Options ~ Tools ~ Delegates.


Author Comment

ID: 18805373
The meeting is sent directly to the specific users not through a delegate.
LVL 18

Accepted Solution

Frankco earned 250 total points
ID: 18807435
Hi brenttberry,

Understand but, is the user a delegate of someone else? On someone's Outlook settings that is also getting an invite, this user is setup as a delegate, (the one getting two invitations).

No matter where you send the meeting invitation from, Blackberry or Outlook, if you invite a person, and that person has a delegate, the delegate will get an invitation if the option "send meeting invitations only to my delegates" is set.
This will take a little detective work but, should be easy to figure out. The person or people who are getting multiple invites should be working with the person who has them set as a delegate. Check their Outlook settings. Tools ~ Options ~ Delegate.

One question. When you view the attendees, do the names appear the same in the list for the people who have duplicate invites? I mean do they appear as John Doe and
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Expert Comment

ID: 18935277
I have the exact same problem - only a few people seem to have the problem, but they send the meeting request and when the person responds (and they only respond once) they appear severial times in the meeting - sometimes as an optional attendee.

I've created a new outlook profile, and removed all deligates of the person who is seeing the problem.  I've also re-set their Blackberry to be safe.
Still the problem presists.

If someone could solve this, I'd up the points (if there is a way).

Expert Comment

ID: 18935293
I also forgot to mention the problem appears in OWA too.  Not always, but some times.

I'm going to try booking a meeitng via OWA and see if that makes any difference.
LVL 18

Expert Comment

ID: 18935826
Hi erikwhiteway,

Even though you are having the same problem as brenttberry, I would open a new post. I would like to help you trouble shoot your problem, but trying to keep brenttberry's and your questions and answers separate will be confusing. At least you could up the points ;-)


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