Creating a shared contact list with Exchange 2003 and Outlook 2003

Posted on 2007-03-30
Last Modified: 2010-03-06
Is there a way using Exchange 2003 and Outlook 2003 within my company to create a shared contact list for all executives to use?  Our CEO has a contact list with almost 1200 entries and I would like to be able to share his list of contasts with the rest of the executive team.

Question by:lupodwdm
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LVL 19

Expert Comment

ID: 18823680
Public Folders would be the easiest way. From Outlook, navigate to the public folder tree and create a new folder; making sure to specify that the folder will contain Contacts. Modify the permissions on that folder so that only Admins and Execs have access to it. Then from the CEO's Outlook profile copy all contacts over to the newly created, shared, contacts list.

Author Comment

ID: 18823705
Is there a KB article on this or any other instructions for creating public folders like this?

Author Comment

ID: 18823712
Also, how can I export the CEO's contacts and merge them into this public folder?
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LVL 19

Expert Comment

ID: 18824535
Easiest way would be to open his contacts, select all (CTRL + A), then grab them with the right mouse button and drag to the public folder contacts and select Copy when you release.

I'll see if I can find a straight forward article for you.
LVL 19

Expert Comment

ID: 18824575
Here's a KB article that discusses another method of exporting/importing contacts using a PST...but copying them directly is much easier:

Still looking for something about creating the folder itself...
LVL 19

Accepted Solution

aissim earned 500 total points
ID: 18824599
Here's a real good walk references Exchange 2000 but the process is the same. Good Luck!

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