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I need to review some emails before they go out.

Posted on 2007-03-31
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Last Modified: 2010-04-20
Here is a good one. I am building an Exchange 2003 enterprise box. My company works with space and defense contractors so we fall under ITAR regulations, which states that all emails going outside the country, need to be reviewed first by someone out our plant. We have an office in Isreal, and we will be hosting their email in house.  So the question is can this be done? Can emails destined for an outside mailbox....physical mailbox that is. I am going to connect them using http over rpc. How can I filter or setup a script that says any emails sent to all the people in the Isreal office need to go to this certain mailbox for review first. Then sent from that mailbox. The catch here is that we don't want anyone to know we are reviewing these emails. What I mean is, we don't want the person reviewing the email to be the sender of the email. It has to still come from the original mailbox. Ok how's that for a question. I want to roll this out in 30 days so let's see what the experts come up with. Good luck.
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Question by:andymack
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AnthonyP9618 earned 500 total points
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I also work for a large space and defense contractor... Since we have offices worldwide, we also fall under the same US Export and Compliancy controls.  Our corporation doesn't use mail software to capture emails destined outside of the company, but there are a lot of solutions out there.

One of the ones I've found most useful is Mimesweeper from Clearswift.
http://www.clearswift.com/

Or SecureExchange is also something I've heard good things about.
http://www.nemx.com/products/SecurExchange/Index.html?Type=Adwords&Campaign=ContentControl-Search&Group=InternalControl

You will have to write your own policies so that mail can be captured... but also allows you the ability to capture mail by keywords.  This is helpful for export compliancy... For example, if you find the name of the new product your company is developing in the text of an email marked to be sent externally, you will be able to capture that before it gets sent out.

So you can pick up email marked external that has any referecene to the latest product you're working on.
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