Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

Using SharePoint 3 for Client Network Documentation

Posted on 2007-03-31
4
1,038 Views
Last Modified: 2008-02-01
I am trying to find a better way of configuring SharePoint to hold network documentation. I work for a company that looks after 25 small business networks, and we currently document all aspects of the network, i.e. servers, routers, firewalls, software, licensing, backup systems etc etc.

Currently we use SharePoint 2.0 to record the documentation, we have a custom list defined for each item we want to document, there is also a list called "Clients", and there is a "Client" field on each other list that allows us to select the client by way of a lookup field. This currently works well, however I am sure it could be done better, and it does have ite limitations...

I have recently discovered that the search functionality is somewhat limited in SharePoint 2, and have begun reading about SharePoint Services 3. I can see already that the UI is much improved, and also the search capability is much better.

One limitation of the current method is that you cannot select a client, then view all assets/devices, you must go to each custom list and apply a filter.

I am quite interested in the concept of "Content Types", and feel they could help me in some way. I want to ensure that I start this project properly with lots of planning as I do not want to ever have to worry about this again.

The requirements are:
1. Ability to search for client, and then display all assets/deviced entered for that client
2. Each asset type with have a cusom form to entrt information about that device (i.e. "server" will have different firm fields to "software"
3. Easy to mainteain (i.e. when we get a new client, I want there to be minimal configuration needed)
4. Logical and cross referenced
5. Ability to search fir devices (so that for example I can find all servers that are on 2003 SP1 and schedule them in for an upgrade to SP2)

At this stage I am considering creating a new site, with a list called "Clients" with the ability to create folders in the list, then in each "Client" folder, I will create another folder with the "Site Name" (many clients have multiple sites), and then all documentation will go in the site folder.

I will create content types for each device I want to record (servers, backups system etc) and allow that content type to be posted to the site folder.

Does this make sense? If anyone with experience with SharePoint 3 can make comment, or recommend another way I would be very greatful.
0
Comment
Question by:unlocktechnology
  • 2
4 Comments
 
LVL 74

Accepted Solution

by:
Jeffrey Kane - TechSoEasy earned 500 total points
ID: 18831308
I had been using SharePoint for the same thing on all of the SBS networks that I manage, but recently switched to use something that works much better, in my opinion, because it is fairly automatic.

Take a look at www.spiceworks.com.  It's free, and deploys with very little resource usage on an SBS.

I think you'll find that it does pretty much what you're looking for.

Jeff
TechSoEasy
0
 
LVL 74

Expert Comment

by:Jeffrey Kane - TechSoEasy
ID: 18831316
By the way... if you want something that will allow you to have more management control over your various managed sites, look at Microsoft's new System Center Essiantials:
http://www.microsoft.com/systemcenter/sce/default.mspx

Jeff
TechSoEasy
0

Featured Post

PRTG Network Monitor: Intuitive Network Monitoring

Network Monitoring is essential to ensure that computer systems and network devices are running. Use PRTG to monitor LANs, servers, websites, applications and devices, bandwidth, virtual environments, remote systems, IoT, and many more. PRTG is easy to set up & use.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

I thought I'd write this up for anyone who has a request to create an anonymous whistle-blower-type submission form created using SharePoint 2010 (this would probably work the same for 2013). It's not 100% fool-proof but it's as close as you can get…
While rebooting windows server 2003 server , it's showing "active directory rebuilding indices please wait" at startup. It took a little while for this process to complete and once we logged on not all the services were started so another reboot is …
The Email Laundry PDF encryption service allows companies to send confidential encrypted  emails to anybody. The PDF document can also contain attachments that are embedded in the encrypted PDF. The password is randomly generated by The Email Laundr…
I've attached the XLSM Excel spreadsheet I used in the video and also text files containing the macros used below. https://filedb.experts-exchange.com/incoming/2017/03_w12/1151775/Permutations.txt https://filedb.experts-exchange.com/incoming/201…

860 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question