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How to stop deleting Outlook Calendar items from the past

Posted on 2007-04-04
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Last Modified: 2008-01-09
Is there a way to change settings within MS Outlook so that Calendar items are never deleted?  My old appointments seems to be delected based on some scheme or rule that I can't figure out how to change.  I want to keep them for reference.
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Question by:santonellis
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by:eglone
ID: 18855676
What version of outlook are you using?   Is this on an exchange server envrionment?
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by:santonellis
ID: 18855732
I am using Outlook 2003.  No server exchange, just a standalone PC for use at my home office.

Steve
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by:eglone
ID: 18855747
do you run a cleanup periodically?  this can clear out old appointments
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by:santonellis
ID: 18855774
No, I don't run a cleanup per se.  But, I do run an archive of emails daily.  I get over 100-200 per day and it just too many to handle.  So, I use archive to move them into storage folders.  Does this process also delete old appointment?  If so, can it be set to leave them alone?  Or can you set the delay before they are deleted?  Or can they be moved to a calendar archive-like the emails?

Steve
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by:eglone
ID: 18855837
when you are making your archive, make sure you are not archiving all folders, that will include the calendar.  you should be able to select which folders you archive.
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by:santonellis
ID: 18855856
I am using the autoarchive function.  It allows me to set parameters by going to Tools>Options>Other>Autoarchive.  But I do not see a place where I can choose which folders to include.  Is there another place where folders, such as calendar folders, can be ignored?

Under Archive or Delete old items, I have checked "Move old items to:" and give it a location.  So, at worst, I thought the old calendar items would be moved along with the old emails to a different .pst file-but it didn't work out that way-they seem to be deleted.

Steve
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by:eglone
ID: 18855871
Have you restored the archive?  Try doing that.  I have outlook 2007 installed so i'm trying to remember back.  i think you should be able to go to file>archive and then select what to archive from there.
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by:santonellis
ID: 18855932
I think you can perform an instant archive by typing File>Archive.  Then you choose to manually configure that one archive event or choose to use Autoarchive settings, which greys out all the choices.  So, FIle>Archive is for a One-Off archiving. I think.

However, there is a check box asking whether to include items with "Do Not Archive" checked.  Which makes me wonder if that is my answer.  If there was a way to designate the Claendar as Do Not Archive, maybe Autoarchive would respect this and ignore-thereby solving my problem.
What do you think?  Do you know how to designate a folder as "Do Not Archive"?
Steve
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eglone earned 500 total points
ID: 18855939
alright, i got it this time bud.  right click your calendar and go to properties.  there should be a tab for auto archive!!!
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Author Comment

by:santonellis
ID: 18855965
By jove, I think you've got it.  I won't know for sure until a couple of archive happen, but I am sure of it.

Thanks.  

I have another simple question, but will start a new thread with new points.

Steve
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