Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

How to stop deleting Outlook Calendar items from the past

Posted on 2007-04-04
10
Medium Priority
?
2,691 Views
Last Modified: 2008-01-09
Is there a way to change settings within MS Outlook so that Calendar items are never deleted?  My old appointments seems to be delected based on some scheme or rule that I can't figure out how to change.  I want to keep them for reference.
0
Comment
Question by:santonellis
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 5
10 Comments
 
LVL 3

Expert Comment

by:eglone
ID: 18855676
What version of outlook are you using?   Is this on an exchange server envrionment?
0
 

Author Comment

by:santonellis
ID: 18855732
I am using Outlook 2003.  No server exchange, just a standalone PC for use at my home office.

Steve
0
 
LVL 3

Expert Comment

by:eglone
ID: 18855747
do you run a cleanup periodically?  this can clear out old appointments
0
Fill in the form and get your FREE NFR key NOW!

Veeam® is happy to provide a FREE NFR server license to certified engineers, trainers, and bloggers.  It allows for the non‑production use of Veeam Agent for Microsoft Windows. This license is valid for five workstations and two servers.

 

Author Comment

by:santonellis
ID: 18855774
No, I don't run a cleanup per se.  But, I do run an archive of emails daily.  I get over 100-200 per day and it just too many to handle.  So, I use archive to move them into storage folders.  Does this process also delete old appointment?  If so, can it be set to leave them alone?  Or can you set the delay before they are deleted?  Or can they be moved to a calendar archive-like the emails?

Steve
0
 
LVL 3

Expert Comment

by:eglone
ID: 18855837
when you are making your archive, make sure you are not archiving all folders, that will include the calendar.  you should be able to select which folders you archive.
0
 

Author Comment

by:santonellis
ID: 18855856
I am using the autoarchive function.  It allows me to set parameters by going to Tools>Options>Other>Autoarchive.  But I do not see a place where I can choose which folders to include.  Is there another place where folders, such as calendar folders, can be ignored?

Under Archive or Delete old items, I have checked "Move old items to:" and give it a location.  So, at worst, I thought the old calendar items would be moved along with the old emails to a different .pst file-but it didn't work out that way-they seem to be deleted.

Steve
0
 
LVL 3

Expert Comment

by:eglone
ID: 18855871
Have you restored the archive?  Try doing that.  I have outlook 2007 installed so i'm trying to remember back.  i think you should be able to go to file>archive and then select what to archive from there.
0
 

Author Comment

by:santonellis
ID: 18855932
I think you can perform an instant archive by typing File>Archive.  Then you choose to manually configure that one archive event or choose to use Autoarchive settings, which greys out all the choices.  So, FIle>Archive is for a One-Off archiving. I think.

However, there is a check box asking whether to include items with "Do Not Archive" checked.  Which makes me wonder if that is my answer.  If there was a way to designate the Claendar as Do Not Archive, maybe Autoarchive would respect this and ignore-thereby solving my problem.
What do you think?  Do you know how to designate a folder as "Do Not Archive"?
Steve
0
 
LVL 3

Accepted Solution

by:
eglone earned 2000 total points
ID: 18855939
alright, i got it this time bud.  right click your calendar and go to properties.  there should be a tab for auto archive!!!
0
 

Author Comment

by:santonellis
ID: 18855965
By jove, I think you've got it.  I won't know for sure until a couple of archive happen, but I am sure of it.

Thanks.  

I have another simple question, but will start a new thread with new points.

Steve
0

Featured Post

Learn how to optimize MySQL for your business need

With the increasing importance of apps & networks in both business & personal interconnections, perfor. has become one of the key metrics of successful communication. This ebook is a hands-on business-case-driven guide to understanding MySQL query parameter tuning & database perf

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

MS Access 2003 or later To MySQL Migration Project Hello All, this is my second article in the category of MS-OFFICE Automation. In internet I am not able to find any comprehensive resource on the Migration of MS Access back-end to MySQL so I fin…
Many companies are making the switch from Microsoft to Google Apps (https://www.google.com/work/apps/business/). Use this article to learn more about what Google Apps has to offer and to help if you’re planning on migrating to Google Apps. It is …
The viewer will learn how to simulate a series of sales calls dependent on a single skill level and learn how to simulate a series of sales calls dependent on two skill levels. Simulating Independent Sales Calls: Enter .75 into cell C2 – “skill leve…
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…

670 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question