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Lotus Notes does not validate email addresses before sending

Posted on 2007-04-05
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Last Modified: 2013-11-16
Hello,

We are running Lotus Notes 6.5 on the client and server. We have multiple Address lists. The clients are set up to search all the address lists on the server so that when a user chooses to address an email to say Mike Smith and there are multiple Mike Smith`s within the enterprise a notes popup window appears on the screen and the user chooses which one to address the email to. This works fine for us however we got a call from the CFO yesterday complaining that he sent a confidential information to another Mike Smith in another Address list. So he sent it to mike.smith/companyA instead of mike.smith/CompanyB.
So i tested this on my computer and notes validates only when a comma or semi-colon or enter is pressed after typing the name. However if i enter the name and move my cursor to write an email and then click on send, Notes sends it to the first match in alphabetical order in any address list without validating.
This is a problem for us. Is there a patch or workaround for this? Changing usernames is not an option. We would like a window to open when there are duplicate names in multiple address lists without typing comma, semi-colon or enter after the name is written in the To box.

Thanks,

Tacobell2000
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Question by:Tacobell2000
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Expert Comment

by:SysExpert
ID: 18858397
No work around  that I know of, unless you turn off the exhaustive lookup on all address books in the Location Doc.

People need to verify addresses before they send them using either a comma or F9.


 
I hope this helps !
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Author Comment

by:Tacobell2000
ID: 18860534
Hello,

I found the answer:
in Notes click Files and then preferences and user preferences. Under user preferences, under options click to enable a check mark under Use semi-automatic under the address bar or something like that. My notes client is in french so it is difficult to translate into english. Also an exhaustive lookup must be enabled on the client side.

Tacobell2000
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Expert Comment

by:marilyng
ID: 18864954
Agreed, But the help document:  Mail settings for a location, explains this in more detail.  In the location document on the client, click on the mail tab, there you can see several lookup options for that location.

Recipient name type-ahead:  Select Local and Server
Activate recipient name type-ahead:  you can choose between delimiter, like a comma, or on each character.
Recipient Name Lookup: Here you want to select "Exhaustively check all address books"
Mail Addressing:  select "Local and Server"

It is the location document that sets what is looked up, since you can switch from OFFICE to ISLAND or other configured locations where the server might not be available, so you would change these options according to the connection.
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