Issaquah
asked on
Exchange Server email moves to Personal Folder
I am using a hosted MS Exchange server. It works well, but I am having a problem with the email "disappearing". Here's the setup:
If I send a message to the email address of the Exchange account, it is visable on Outlook Web Access. However, as soon as I open the desktop version of Outlook, it takes the email from the inbox of the Exchange account and moves it into the inbox of the "Personal Folder" on that computer. Therefore, it is no longer visable to those using Web Access.
I am sure there is a setting to control this behavior, but I don't know where it is.
If I send a message to the email address of the Exchange account, it is visable on Outlook Web Access. However, as soon as I open the desktop version of Outlook, it takes the email from the inbox of the Exchange account and moves it into the inbox of the "Personal Folder" on that computer. Therefore, it is no longer visable to those using Web Access.
I am sure there is a setting to control this behavior, but I don't know where it is.
amaheshwari
Is it outlook 2003?
ASKER
Yes...Outlook 2003 on the desktop. It has several email accounts...two are pop mail and one is Exchange.
Hosting of the Exchange Sever is done at 1&1....and it seems to work fine.
Hosting of the Exchange Sever is done at 1&1....and it seems to work fine.
Is there any rule defined in outlook to move mails to Personal folder?
Please go to tools in outlook ->Rules and Alerts and check if there is any then remove that or change that.
Please go to tools in outlook ->Rules and Alerts and check if there is any then remove that or change that.
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
I followed your directions, but after View or Change, I did not see a Deliver option. There is an option to Add a maiibox (which is currently empty). Do I need to create a mailbox? What is that process?
If there is no mailbox for your profile then you need to add the mailbox then only you will be able to see mails in mailbox not in Personal folder.
Make sure ‘Deliver New E-mail to the Following Location’ is set to the Exchange Mailbox.
Make sure ‘Deliver New E-mail to the Following Location’ is set to the Exchange Mailbox.
you need to add that mailbox in which you want to receive mails.
ASKER
I took another look at the Exchange Server Settings in Outook 2003 and I noticed that there is a section that says "Type the name of the mailbox set up for you by your administrator. The mailbox name is usually your User Name" and in the User Name box it has the name I want "Staff" So this means that there is a mailbox setup. And in fact, mail sent to the Exchange address does go to the Inbox for this Staff user....but then it moves (on its own) to the Inbox of Personal Folder. I checked and there are no Rules set up to do this.
May you please add Staff mailbox in profile of outlook and then in Deliver new email to following location change here from personal folder to "mailbox-Staff" and apply.
then only you will be able to see mails coming to mailbox Staff not in Personal Folder.
then only you will be able to see mails coming to mailbox Staff not in Personal Folder.
ASKER
I really appreciate your help, but I already have a profile and I already have a set of folders called "Mailbox-Staff". The mail does go their initially, but then after about a minute it moves to the Inbox under personal folders.
So the question is not about getting it to go to the Inbox of "Mailbox-Staff", but why it moves from that to the Inbox of "Personal Folders" without me doing anything.
So the question is not about getting it to go to the Inbox of "Mailbox-Staff", but why it moves from that to the Inbox of "Personal Folders" without me doing anything.
Are you using POP3 to download mails to personal folder?
check this:
http://products.secureserver.net/email/email_outlook.htm
check this:
http://products.secureserver.net/email/email_outlook.htm
If so then in above site check 9th step to solve your issue by clicking on Leave a copy of messages on server.
This is because your mailbox store is a pst folder instead of an ost!. The easiest way to get this done is as below.
when you recreate the profile, get the exchange account setup first and then the other POP3 accounts. Import the PST on your PC to the exchange profile.
when you recreate the profile, get the exchange account setup first and then the other POP3 accounts. Import the PST on your PC to the exchange profile.
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
Many thanks to Darkstar3d for making me re-read what amaheshwari: said in his very first answer. It was as simple as making the change in the selection box on the View Existing page. Wow, do I feel silly!!! amaheshwari:...thanks so much for all your suggestions!!!