Solved

Public Folder Scheduling

Posted on 2007-04-11
4
450 Views
Last Modified: 2012-06-21
I have several public folders containing calendar items on our exchange 2003 box.

I want users to be able to set appointments (or reservations) in these calendars when they set up a standard meeting.  My idea was to create the public folder eg "Vid Conf System" and when users want to reserver this they open a meeting request and select "add others" -  "add public folder".

However the "add public folder is greyed out".  Is there a way to enable it?  Can anyone tell me where I am going wrong.  (We use outlook 2003 and Outlook 2007)

Many Thanks

G
0
Comment
Question by:GlenmoranUK
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
  • 2
4 Comments
 
LVL 18

Expert Comment

by:amaheshwari
ID: 18888547
0
 
LVL 18

Accepted Solution

by:
amaheshwari earned 500 total points
ID: 18888565
or go like this:

Create a group schedule

In Calendar, click Actions, then click View Group Schedules.
Click New.
Type a name for the new group schedule, and then click OK.
Click Add Others, and then click Add from Address Book or Add Public Folder.
Select the names or public folder, and then click OK.
Note  To refresh the free/busy data on the calendar grid, click Options, and then click Refresh Free/Busy.
0
 
LVL 76

Expert Comment

by:David Lee
ID: 18888599
If I remember correctly Public Folder calendars cannot be invited to meetings.  They have no mechanism for accepting meeting requests.  If you want to create resource calendars, then they have to be created as individual mailboxes.  Once they are created, then you can add them to the Resources line in a meeting request and use "direct booking" or Microsoft's auto-accept agent to handle booking them.  This also prevents resources from being double-booked.  
0
 
LVL 76

Expert Comment

by:David Lee
ID: 18888603
Also, public folder calendars don't publish free and busy time like individual calendars do.
0

Featured Post

Free eBook: Backup on AWS

Everything you need to know about backup and disaster recovery with AWS, for FREE!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

An analysis of the phishing scam that has been affecting Google users, along with steps to take for protection, as well as what to do if you receive one of the emails.
A list of top three free exchange EDB viewers that helps the user to extract a mailbox from an unmounted .edb file and get a clear preview of all emails & other items with just a single click on mailboxes.
To show how to generate a certificate request in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Servers >> Certificates…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

707 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question