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Adding the Outlook Public Calendar to the GAL / OAB

SequestTech
SequestTech asked
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Last Modified: 2008-04-24
MS Outlook 2003 / Exchange Server 2003

I was told by a co-worker that at their last job they were able to make the Public Calendar in Outlook apart of the GAL / OAB (more specifically - not the inidividual user's contacts).

Can anyone tell me how this might be accomplished? Obviously adding it to each individual's contacts is easy, but I'd like it to be more global so that new users won't have to go through that process each time.

Thanks!

Shawn
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Open Outlook go to Public folders->right click ->New Folder->give the name as Calendar->In Folder Contains->Select Calendar.It will create new Public Calendar

Right click on this and go to properties to give access..
Expert of the Year 2007
Expert of the Year 2006

Commented:
A calendar as part of the GAL?
You can't invite a public folder to a meeting, so I am not sure what they were referring to. You could try mail enabling the folder, but there doesn't seem much point in doing that.

Simon.

Author

Commented:
Thanks to you all for the answers so far, but I do not need How To's for creating the calendar, nor permissions to see or edit said calendar. I need a method for making the calendar itself apart of the address book that my exchange users see when adding staff to their email recipients.

Sembee - I only beg-to-differ, because I have added the public calendar to a meeting in Outlook by selecting it from my personal contacts list (I was able to get this option by right-clicking the calendar, going into properties and adding it to my contacts - see Summary tab). The Public Calendar automatically accepts any metting request you send to it. Since this can be done in my contact list - I would imagine there must be a way to make it apart of the GAL or OAB.

I can clarify further if necessary - I'd really like to get this working so I'm game for 20 questions if that's what it takes.

Thanks!
Expert of the Year 2007
Expert of the Year 2006

Commented:
Public Folders don't publish free/busy information, so while it will accept the meeting you have no way of knowing whether there is already a meeting at that time.

Only mail enabled objects will appear in the GAL. Mail enabled public folders are hidden from the GAL by default so you will need to unhide it.
Finally if you are using cached mode you will not see the item in the GAL for anything up to 48 hours.

Simon.

Author

Commented:
Sembee,

I would imagine the Public Calendar is mail enabled since I can send an appt to it, but what I don't know is where I would go to change the hide/unhide property so that it can be seen. I have looked through my A.D. and System Manager, but with no luck in finding this option. Can you provide me a little more of that expertise of yours - where is this option located?

Thank you.
Expert of the Year 2007
Expert of the Year 2006

Commented:
Is in almost the same place as it is for a regular user.
ESM, Folders, Public Folders. Find the folder you want to modify. Right click on it and choose Properties. Click on the tab "Exchange Advanced". There is a box to enable or disable whether it is visible in Address Lists.

Simon.

Author

Commented:
Oddly enough I do not have a tab called "Exchange Advanced" when going to the properties of the Public Calendar.

Just to clarify - I went to the ESM, expanded my first administrative group, dialed down to folders, public folders and right-clicked on the public calendar.

The exact path you gave ("ESM, Folders, Public Folders.") did not exist, but I assume (hoping not to make a you-know-what out of myself) that you meant for me to follow the path generally, not literally. Could I be missing functionality based on preferences during the original installation (which I was not apart of) or do I not have permission to view the full properties? I am logged in as domain admin.

I do appreciate your help. Thanks again.
Expert of the Year 2007
Expert of the Year 2006
Commented:
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Commented:
Okay - that makes sense and I do have only the 5 tabs...

How would I go about making the folder mail enabled when, correct me if I'm wrong, it already seems mail enabled since I can in-fact send mail to the public calendar? I'm sure there is a simple checkbox somewhere (well at least that's what Im hoping), but I don't seem to stuble upon it from any of the many paths I've walked through since starting this little project.
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