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project management

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Last Modified: 2010-07-27
hi,

Our other office is doing a few projects with other company, all tasks are everywhere, what is the best/quick way to manage those projects so everyone is on the same page.

Those two companies have their own network and firewall...thx
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Photographer
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Awarded 2007
Top Expert 2008
Commented:
If I have read this right. Then you need to use a project mangement tool like Microsoft Project. You can creat a seperate "project" for each assignment and bring these together under a "master progect" on over to get the overview and manage them as one.

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Keith AlabasterEnterprise Architect
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Top Expert 2008
Commented:
I also like MS Project but its use doesn't fit everyone. MS Project Central allows you to publish the Projects to a central web site where they can be seen, edited, reviewed etc assuming you have permissions. MS Sharepoint is a superb vehicle for something of this nature. However, if you are talking about methodology of 'How to manage' then let me know as this is a much larger topic

Keith

Commented:
MS Project is the best.
However if you want to access over the web MS Project Central is an option option as suggested by Keith.

Author

Commented:
okay, is there a "cheaper" way to do this?  thx
Fred MarshallPrincipal
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Commented:
I'm not at all sure that your problem is addressed by MS Project because you said: "all tasks are everywhere".  This implies phyical things like project files, etc.

Maybe what you're looking for is a project file management system with the ability for workers to check files out and back in, etc.  Tools like CVS come to mind.
Check out sites that come up by Googling "configuration management" such as: http://www.daveeaton.com/scm/CMTools.html

Then, things like Microsoft Project files can be archived along with computer program files, etc. depending on how it's all set up.  

This isn't the sort of thing that just anyone can make happen.  It takes some amount of expertise and lots of organization and establishment of internal processes.

Is that what you had in mind?

Author

Commented:
"all tasks are everywhere"  - because there are two companies, each person has his/her own sheets/ways to track the project, so my boss wants a easy way to track it in central location, I could do this very easy in EXCEL, and put the file on the server, so only one person can open it...the problem is there are two companies, the other company can not access this file....thx
Fred MarshallPrincipal
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Commented:
This still suggests a process issue more than a tools issue.  
The *only* way to truly "track" a project is to have a single project file that's under some kind of control.
This implies some degree of project management - whether done by one person or somehow shared among a group.
Once there's a single file (and updated versions thereof) then it can be distributed by email and the fact that there are multiple companies, etc. isn't much of an issue.

So, the first problem to solve (and perhaps the *only* problem to solve), is to agree who is going to "keep" and distribute or publish the file.  Who can modify it?  When? etc.
Keith AlabasterEnterprise Architect
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Top Expert 2008

Commented:
MS Project Central will do this.
Fred MarshallPrincipal
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Commented:
It requires people to decide which people will have access, levels of control, etc.

It appears that MS Project Central has changed names and it appears it requires a server and server access.  The original question implied these weren't available.
Keith AlabasterEnterprise Architect
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Top Expert 2008

Commented:
Interesting one. The actual question asked what is the best/quickest method. Project Central was designed to do exactly this because it can be set up for internal/external users and for multiuser control. As control can be delegated to any of the users, it forms a central repository and can be viewed from any authorised web browser, regardless of location or organisation. Again, as it is centralised, the 'owners' of each project can decide whom can see the content, edit etc.

I did not see any comment that a server was not available for the task - just the comment that a 'cheaper' option was required. Does that make the answer wrong?

Not fussed on the points but i stand by the answer given.



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