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How to print Calender without showing Reminder entries

cybermilky
cybermilky asked
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Last Modified: 2013-12-18
I'm using Lotus notes 6.5.5. Normally my calender will show all the meetings & reminders.
When I print my Calendar, it will print out everything in my calendar.
Can I print everything but not the Reminder entries?
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Top Expert 2007

Commented:
Not sure.

Have you tried marking the reminders private.  Probably will not help actually, since they are your reminders.

You could possibly have another user with read access to your calendar print it out, and if they are private, they should not show up.

I hope this helps !
If your mail database is indexed for searching, you can filter out the reminders by entering this search string, then printing:

NOT [AppointmentType]="4"

... or, you could mark the reminders as "Private" (as SysExpert suggests), but you will need to check the "Hide private entries" box in the "Print Calendar - Calendar Style" tab.

Author

Commented:
Where is the calender style tab?
It's on the "Print Calendar" dialog.

(1) Open your calendar.
(2) Select "File > Print".  The "Print Calendar" dialog will be displayed.
(3) The "Print Calendar" dialog contains 3 tabs (Printer, Page Setup, and Calendar Style).  Select the "Calendar Styler" tab.
(4) Check "Hide private entries" (the last checkbox on the screen).

Author

Commented:
After using "Hide private entries", it won't show the titles of my reminder but it will show "Private".

It still will show up something, can we totally remove the "Private" as well?
Sorry, I didn't check.  I just assumed that it would hide them since the setting says "Hide private entries".

This does work, though:

(1) Filter the calendar to hide reminders by typing this query string into the search bar and clicking "Search".  The database needs to be full text indexed for this to work.

(NOT [AppointmentType]="4")

(2) Select "File \ Print" and the "Print Calendar" screen will be displayed.

(3) In the "What to Print" section, select "Print calendar to a document".

(4) Customize any other settings on this screen to your preference.

(5) Click the "Preview" button and a document will be generated that displays your calendar.

(6) From the generated calendar, click the "Print" button.  It's also cool that you can forward this document via email.  I never knew that was there!

NOTE:  You can filter out other event types by changing the number in the query string.  Here are the numbers for the different calendar entry types:

Meeting = "3"
Appointment = "0"
All Day Event = "2"
Anniversary = "1"
Reminder = "4"

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Author

Commented:
Bill-Hanson,
I go to View | Search this view,
and put in the (NOT [AppointmentType]="4"),
the reminder is gone but when I put to print to document,
it will show the reminder in the print preview.
You're right.  I thought I had it, but I made a mistake in my testing (looking at the wrong month).  Sorry for the confusion.  I don't think it can be done using the Notes Client.  You might have better luck trying to print through iNotes.
Commented:
You could create a calendar view that excluedes them  Make a copy of Calendar, aka ($Calendar)

Change the selection formula from:
SELECT @IsAvailable(CalendarDateTime)
to
SELECT @IsAvailable(CalendarDateTime) & !AppointmentType="4"

You don't need designer to do this. Just open mail, Create -> View, name it Calendar w/o Reminders, click COPY FROM, choose Calendar, click OK, modify "selection conditions" and click OK.  Voila.  You will find it (oddly), not when in your calendar, but when in your mail.  Click VIEWS and you will see your new calendar view.
He's right.  Not only does it work, it works for all formats including DayRunner!
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