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Word 2003 - Document Map Not showing customised Outline Numbered Headings

Posted on 2007-07-22
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HI EE

I have a Word 2003 document in which I have created additional 'headings' (i.e. additional to Heading 1; Heading 2; Heading 3 etc) for my Appendices using the Outline Numbered feature.  The problem is that I cannot see these headings in the 'Document Map'.  

Essentially I have:
Appendix A <title> (Level 1 Heading)
  A.1 <title> (Level 2 Heading)
      A.1.1 <title> (Level 3 Heading)

The Document Map is only showing the default Word headings (Heading 1; Heading 2; Heading 3 etc) even if I right click the Document Map and select 'All'.

Is there any way I can get the Document Map to show my 'Appendices' headings as well?
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Question by:Flying_High_71
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6 Comments
 
LVL 43

Expert Comment

by:Rob
ID: 19547168
change the appendix heading styles to use:

Appendix A <title> (Level 7 Heading)
  A.1 <title> (Level 8 Heading)
      A.1.1 <title> (Level 9 Heading)

Then they would appear in the document map.  if you were to add a table of contents you can specify to show levels 1,2,3 & 7,8,9
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Author Comment

by:Flying_High_71
ID: 19552355
Hi tagit

Thanks for the advice, however I tried that and it does not appear to work.  At any rate, the Appendices Headings are already set at Level 1, 2 and 3 in the options available to you in the 'Outline Numbered  > Customise' pop-up, so I am not clear on how changing them to 7,8 and 9 would make a difference.  

Isn't the document map designed to show *anything* that is specified as an 'Outline Numbered' item - dependent of course on the Levels you have specified to show in the Document Map options?  I ask because anything that is Outline Numbered has a Level associated with it.  

Note that the Appendices (all levels) correctly appear in the Table of Contents for this document, just not in the Document Map,
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LVL 43

Expert Comment

by:Rob
ID: 19552455
are you able to upload the word file so I can have a look and see if my versions of word (2003,2007) view it.  if so it could be a service pack or patch and if not at least it removes that from the equation
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Accepted Solution

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Rob earned 1000 total points
ID: 19562146
this is a great tutorial on adding appendices: http://office.microsoft.com/en-au/word/HA011587421033.aspx?pid=CH060830431033

I have modified your appendix styles to be "based on:" Heading X where X is the level. They now appear in the document map.

Work through the tutorial and let me know how you go.  here is your updated doc:

https://filedb.experts-exchange.com/incoming/ee-stuff/4145-Viewing-the-Document-Map.zip
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Author Comment

by:Flying_High_71
ID: 19570817
Thanks tagit!

That has done the trick - although I can't understand why I need to base a style on a 'Heading X'  in order to see it in the Document Map - but anyhow it probably just another quirk of Word!

I think the Word Outline Numbered list leaves a lot to be desired.  It basically gives you 6 boxes to choose from and the contents of those boxes and their relative positions in the Outline Numbered pop-up dialogue box  changes dependent on what style you have hight lighted so it is confusing and seemingly inconsistent.  Prolly the subject of another post, but I am going to keep an eye out for a detailed definition of how that outline numbering pop up comes up with those boxes and if I find that info I will post it here

cheers!
FH71
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