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Word 2003 - Document Map Not showing customised Outline Numbered Headings

Posted on 2007-07-22
Medium Priority
Last Modified: 2016-08-29

I have a Word 2003 document in which I have created additional 'headings' (i.e. additional to Heading 1; Heading 2; Heading 3 etc) for my Appendices using the Outline Numbered feature.  The problem is that I cannot see these headings in the 'Document Map'.  

Essentially I have:
Appendix A <title> (Level 1 Heading)
  A.1 <title> (Level 2 Heading)
      A.1.1 <title> (Level 3 Heading)

The Document Map is only showing the default Word headings (Heading 1; Heading 2; Heading 3 etc) even if I right click the Document Map and select 'All'.

Is there any way I can get the Document Map to show my 'Appendices' headings as well?
Question by:Flying_High_71
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LVL 43

Expert Comment

ID: 19547168
change the appendix heading styles to use:

Appendix A <title> (Level 7 Heading)
  A.1 <title> (Level 8 Heading)
      A.1.1 <title> (Level 9 Heading)

Then they would appear in the document map.  if you were to add a table of contents you can specify to show levels 1,2,3 & 7,8,9

Author Comment

ID: 19552355
Hi tagit

Thanks for the advice, however I tried that and it does not appear to work.  At any rate, the Appendices Headings are already set at Level 1, 2 and 3 in the options available to you in the 'Outline Numbered  > Customise' pop-up, so I am not clear on how changing them to 7,8 and 9 would make a difference.  

Isn't the document map designed to show *anything* that is specified as an 'Outline Numbered' item - dependent of course on the Levels you have specified to show in the Document Map options?  I ask because anything that is Outline Numbered has a Level associated with it.  

Note that the Appendices (all levels) correctly appear in the Table of Contents for this document, just not in the Document Map,
LVL 43

Expert Comment

ID: 19552455
are you able to upload the word file so I can have a look and see if my versions of word (2003,2007) view it.  if so it could be a service pack or patch and if not at least it removes that from the equation
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LVL 43

Accepted Solution

Rob earned 1000 total points
ID: 19562146
this is a great tutorial on adding appendices: http://office.microsoft.com/en-au/word/HA011587421033.aspx?pid=CH060830431033

I have modified your appendix styles to be "based on:" Heading X where X is the level. They now appear in the document map.

Work through the tutorial and let me know how you go.  here is your updated doc:


Author Comment

ID: 19570817
Thanks tagit!

That has done the trick - although I can't understand why I need to base a style on a 'Heading X'  in order to see it in the Document Map - but anyhow it probably just another quirk of Word!

I think the Word Outline Numbered list leaves a lot to be desired.  It basically gives you 6 boxes to choose from and the contents of those boxes and their relative positions in the Outline Numbered pop-up dialogue box  changes dependent on what style you have hight lighted so it is confusing and seemingly inconsistent.  Prolly the subject of another post, but I am going to keep an eye out for a detailed definition of how that outline numbering pop up comes up with those boxes and if I find that info I will post it here


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