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Sharepoint Alerts

Posted on 2007-07-24
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Last Modified: 2010-04-18
We have a list in sharepoint which can have 3 different users,   it was a created by user,  an assigned to user   and  a user (the person with the error who needs it fixed),  i want to be able to set up an alert to email the person who has the problem (not the creator or assigned to) when the person the task is assigned to sets the task as complete. Is there a way to do this without using a 3rd party app.
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Question by:CaptainGiblets
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by:Robbie_Leggett
ID: 19554981
Go into the site, and then into actions. Click alert me. Once in there you have the ability to specify alerts for any member of the website. You can also specify the conditions around the alert. Unfortunatley, this won't allow you to specify a particular condition on the alert such as a field being changed to completed.

The only way to do this without using a 3rd party app, is to create a workflow in SharePoint designer which will send out an alert based on the criteria you specify.

http://office.microsoft.com/en-us/sharepointdesigner/HA101005911033.aspx
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by:CaptainGiblets
ID: 19555002
that means we would have to set up an alert for each task that is added, we are trying to get it so we can just set up an alert for the entire list and it can take the data from the field. ill have a look at this workflow and see if that is any help thanks.
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by:Robbie_Leggett
ID: 19555021
The built in alerts would work on the whole list also. SharePoint designer is definitely the way to go though.
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by:CaptainGiblets
ID: 19555089
i have set up a little workflow using sharepoint designer, however i cant change the subject of the alert sent out or who its "from", is there a way around this?
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Robbie_Leggett earned 2000 total points
ID: 19555106
The subject of the alert is configurable within the workflow. The email address is configured within the Outgoing Email Settings in Central Admin.
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by:CaptainGiblets
ID: 19555137
is it not possible to set up different outgoing email address? So its not the same for every alert in the site.
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by:Robbie_Leggett
ID: 19555876
Not using the inbuilt alerts or workflow. You could use a 3rd party add on such as alert+ from bamboo solutions. Although even with this product, all the alerts will come from the same email across the site collection.

http://www.bamboosolutions.com
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