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Outlook Group Calendar

Im looking to create a "Centralized Outlook Calendar" whereby all users calendar information will be updated so that we can view all the data at once.   Kinda of a "one stop view"  (we have an antiquated system that the users currently use to manually update their data for this).  Does anyone have any suggestions that dont involve using a third party software?  My company is very strict about third party software.  

Mat
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BRamskill
Asked:
BRamskill
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1 Solution
 
Christopher McKayCommented:
Are you running Exchange?
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PC_RobCommented:
Hello,

Do you want to keep this "Master Calendar" separate from each person's individual calendar, or in place of each one?

Regards,

Rob
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rindiCommented:
Yes, get a server with Exchange. If it is a small company then SBS server would include Exchange.
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BRamskillAuthor Commented:
I have exchange 2003 SP2 running.  I want a separate calendar that i could put in a public folder.

My people just want to be able to view everyones availability at a glace.  like the "group schedule" feature but where we can directly view it.
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BRamskillAuthor Commented:
you guys are quick on the reply there!!
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PC_RobCommented:
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Christopher McKayCommented:
The easiest way to accomplish this is to follow these steps to create a public calendar:
Open outlook
go down to "Publick Folders"
Open "All Public Folders"
Right click on the "All Public Folders" folder,
choose "new folder"
Give it a name,
Under "Folder contains" choose "Calendar Items"
Make sure to allow everyone access to the folder.

Hope this helps!

:o)

Bartender_1
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PC_RobCommented:
I think he is looking for the public calendar to automatically display everyone's schedules in one glance without everyone having to go there separately and put in their appointments there and their own calendar.

The article I posted above gives an option on how to to it automatically without third party software, although it is not the cleanest method.

Rob
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Christopher McKayCommented:
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BRamskillAuthor Commented:
Thanks guys!  

I understand how to create a public folder but, as PC Rob suggested, im looking for a way to have one centralized view of everyones calendar.   If i create a new calendar then everyone will have to enter the dates on their personal calendar then again on the new calendar.  

I went to the slipstick website PC Rob suggested and downloaded the VB script but, its from 1998 and i dont believe this will work with exchange 2003.  Does anyone know of anything else?

Thanks for all your help!!!!
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PC_RobCommented:
On that Slipstick site, look at the part that says:

Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder. All public folders have e-mail addresses, even though they may be hidden from the GAL.

Rob
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