Outlook 2003: Local PST and Archive

Posted on 2007-07-25
Last Modified: 2008-02-20
Hi all...

I am new to Outlook because in my previously company we use Lotus Notes and Domino eniroment. My question is what are best practice for user who use more than one computer. Problem is that we have only 50MB space per user on exchange server. So we create a local PST file and all new eMails are stored automaticly into this local PST file. Problem is when user go to another computer and he can't access to this PST file... And we don't wanna to set up web access to Exchange.

And please let me somebody explain differences between local PST file and Archive, best practices about local PST and Archive, when to use first, when second, etc....

Question by:Cro0707
    LVL 9

    Accepted Solution

    Hi mate

    I hate to throw spanner in the works but the real solution here is to upgrade the Exchange servers capacity to operate as an exchange server and store mails in the mail server database.  Your current method of working would be quite messy and you've lost you centralised backup model.  you really should upgrade the Exchange storage mate so you don't have this issue to worry about.

    PST & Archive are similar.  Both are PST. Archives can be manual or populated with emails based on age of the email, ie over 3 months old move to the archive file.

    If you must continue you could store the users PST for example their network Home drive.  When they login the Home drive is mapped and the PST is available. Not the way I'd like to run the business but that should at least be a work around for you.  I've never run exchange in this manor though so that's speculation on my part.

    Hope some of this help

    LVL 10

    Author Comment

    Any upgrade / big change on exchange enviroment is not solution, because my company is multi national company with more than 100000 employes : ) And I am just last IT man in this company (read: I just come in this company).

    So I must find some workaround for this problem. I will wait for more answes, but your idea is cool, maybe I will test it.

    Question: if I set up Outlook on PC1 that store all eMails in PST that is in \\homedirectory\, what will happen when I open Outlook on another computer?!? Is this option per computer or it will be on all Outlook's, no metter on which computer do I log in?
    LVL 104

    Assisted Solution

    You can store email on a network drive.
    If you don't care about it.

    PST files are not supported being accessed over the LAN.

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