Reminding participants of meeting

Posted on 2007-07-30
Last Modified: 2008-03-06

is there some way to remind participants of a meeting, that they are supposed to attend?

best regards,

Question by:henrikatwork
    LVL 92

    Expert Comment

    by:Patrick Matthews
    Hello henrik,

    When you create the meeting request, you can set the reminder options.


    LVL 11

    Expert Comment

    Also, you can try Action, New Message to Attendees to send a manual reminder.  

    I have done that in the past, with changing the subject to something catchy to make them want to open the manual email message/reminder that the attendees will receive.

    That's about it, beyond the meeting request reminder that was mentioned by matthewspatrick.
    LVL 1

    Author Comment

    matthewspatrick, the reminder options wasn't what I was aiming for.

    rob: The action meny doesn't contain a new message option. Can you please be a bit more specific? I'm using the 2003 version.
    LVL 11

    Accepted Solution

    Sure - it should be in there, so let me try to clarify.

    After you have sent the meeting request to your participants, and they have received it and accepted, declined, etc, you have the meeting request item on your calendar.  If you open the calendar item, there is an option in the Actions menu for "New Message to Attendees".  

    That option might be hidden until you click on the bottom of the drop down menu to show all menu choices, depending on if you have Outlook 2003 set to hide infrequently used items or not.  

    You can also get there by opening the calendar item, and clicking ALT then A then S.  

    From there, an email will appear pre-populated with the subject of the calendar item, and addressed to all meeting attendees.  If you edit the subject to something like URGENT: or IMPORTANT: or REMINDER: and mark the priority as HIGH, it will hopefully stand out in their Inboxes more than it would without a pointed reminder.  

    Hope this helps.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    Top 6 Sources for Identifying Threat Actor TTPs

    Understanding your enemy is essential. These six sources will help you identify the most popular threat actor tactics, techniques, and procedures (TTPs).

    If you have never had your Outlook crash or suddenly lose messages, appointments, etc. you are fortunate. No matter how carefully you monitor your system, those things WILL happen, and recovering your data from a backup is not always possible, wh…
    Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
    To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

    761 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    11 Experts available now in Live!

    Get 1:1 Help Now