Outlook 2007: Out of Office Assistant Notification

Posted on 2007-07-30
Last Modified: 2008-01-09
In Outlook 2003, when you set up an Out of Office email, every time you logged on it notified you that the out of office notification was on.

In Outlook 2007, it seems that it does not do this, but only shows in the task bar.  Is there a way to get Outlook 2007 to notify you that the out of office message is still on - our users keep forgetting to turn it off when they return since they are no longer reminded (and always overlook the icon)?
Question by:mrichmon
    LVL 11

    Expert Comment

    I suspect you're using Exchange, maybe 2003?  That's the way I have found it to work using Outlook 2007 and Exchange 2003.  

    In Exchange 2007, you can set the dates when the Out of Office message is sent, and also designate different messages for Internal, vs. External messages.

    Are you using Exchange?  If not, I have another thought for you.
    LVL 35

    Author Comment


    Currently using Exchange 2003, migrating to Exchange 2007.  So even if the solution can only be done when on Exchange 2007, that is fine.  

    >>In Exchange 2007, you can set the dates when the Out of Office message is sent, and also designate different messages for Internal, vs. External messages.
    Yes we know that, but that is not what I am asking.  We are looking for how to have Outlook 2007 alert you when the Out of Office Assistant is set, as it did in Outlook 2003.

    However, it seems that this is an Outlook setting, not an Exchange setting, since it worked in Outlook 2003 with Exchange 2003 and not in Outlook 2007 with Exchange 2003
    LVL 11

    Accepted Solution

    Yes, I understand.  The feature of alerting a user when the Out of Office
    Assistant is set is different in Outlook 2007.

    This link is an answer from an Outlook guru who says that the feature has
    changed, and that the dialog box is not available any longer.

    Just to clarify, my point was that because you can now schedule start and
    end times for your Out of Office messages, they turn off automatically when
    they are out of date and you're back in the office.  Therefore, if the
    notification turns off automatically, you will not need the dialog box reminder
    or be reliant on a manual process (having the user "see" the dialog box at
    login and physically turning off the Out of Office message) unless you mistype
     the end date or return from vacation early.

    Hope this helps.
    LVL 35

    Author Comment

    LVL 11

    Expert Comment

    Glad to assist.  Thanks for the grade & points.

    Expert Comment

    From the MS Website....

    Out of Office Assistant Previously, when you started Outlook, and your Out of Office Assistant was turned on, an information alert dialog box appeared. In Office Outlook 2007, when you have Out of Office autoreplies turned on, a notice appears on the status bar. When you use an Exchange 2007 account, you can now schedule your Out of Office times in advance and not have to worry about forgetting to turn the Out of Assistant on or off. Additionally, when you use Exchange 2007 e-mail accounts, you can specify separate messages for recipients who are inside your organization and those who are outside of it. For more information, see Automatically reply to incoming messages while out of the office.


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