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Adding a name to 5 calendar dates in Outlook 2003

Posted on 2007-07-31
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Last Modified: 2010-04-08
In Outlook 2003, I have a schedule of classes for the entire week in my calendar. So for instance I have Word 1 on Monday, Word 2 on Tues, etc. After all of these are in the calendar, if someone emails and says I want to sign up for all 5 Word classes next week, is there any way to add there name to every class that week without have to cut and paste 5 times one for each day or can I add them to all 5 days in one fell swoop?

Thanks,
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Question by:contrain
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LVL 76

Expert Comment

by:David Lee
ID: 19621636
Hi, contrain.

Yes, it's possible using a bit of scripting.  Is that an option?
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Author Comment

by:contrain
ID: 19621791
Possibly, what would I have to do?
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LVL 76

Expert Comment

by:David Lee
ID: 19629004
You'd select the classes you want to add the person to, then run a macro.  The macro would add the person to all selected classes.
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Author Comment

by:contrain
ID: 19642160
How would I create this macro in Outlook?
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Accepted Solution

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David Lee earned 2000 total points
ID: 19642691
Here's the macro.  Follow these instructions to use it.

1.  Start Outlook
2.  Click Tools->Macro->Visual Basic Editor
3.  If not already expanded, expand Modules and click on Module1
4.  Copy the code below and paste it into the right-hand pane of the VB Editor
5.  Edit the code as needed.  I placed a comment before each line that needs to be edited
6.  Click the diskette icon on the toolbar to save the changes
7.  Close the VB Editor
8.  Click Tools->Macro->Security
9.  Change the Security Level setting to Medium
10.  Select one or more appointments on any calendar.
11.  Run the macro.  It will display a dialog-box prompting you to enter a name or email address.  If you don't enter anything or if you click cancel, then the macro does nothing.  

Sub AddRecipientToAppointment()
    Dim olkAppointment As Outlook.AppointmentItem, _
        olkRecipient As Outlook.Recipient, _
        strName As String
    strName = InputBox("Enter the name or email address of the person to add to the appointment.", "Add Recipient to Appointment")
    If strName <> "" Then
        For Each olkAppointment In Application.ActiveExplorer.Selection
            With olkAppointment
                Set olkRecipient = .Recipients.Add(strName)
                olkRecipient.Type = olTo
                olkRecipient.Resolve
                .Save
                .Send
            End With
        Next
    End If
    Set olkRecipient = Nothing
    Set olkAppointment = Nothing
End Sub
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LVL 76

Expert Comment

by:David Lee
ID: 20518674
Is there anything else I can do to help with this question?
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