creating a shared team calendar in Microsoft Outlook

Posted on 2007-08-01
Last Modified: 2014-11-12
Hello there,
How do I create a team calendar in outlook? I require a calendar that can be updated by 5 members of my team. Do I have to create a mailbox for the team and grant the team access to the calendar folder within that mailbox? Like we would grant access to a mailbox? Just not sure how it is done, I know I can fiddle with it and get it to work, but I prefer a helping hand from a pro.
Question by:Ogdhelpdesk
    LVL 18

    Assisted Solution

    You are right,For 5 people to access the Calendar you need to create a shared mailbox where you need to provide access to all 5 users.

    You can also use Public calendar but in that case no one will be able to accept/decline the meeting request.So preferred and only method is a Shared mailbox.
    LVL 23

    Accepted Solution

    Public folders is the way to go.You can create them from outlook and give permissions so that uou team members can update the calender.You don' t need a extra mailbox
    LVL 1

    Expert Comment

    I love Google calendar.  Use gsyncIT from Google.  Create a gmail account and then create a new calendar in each users Outlook.  After installing gsyncit you can have each users outlook calendar connect and sync both ways with the one gmail calendar.  Each license is about $10 bucks.  What I like about it is it does not require a user to have a PST which is my problem since I use exchange server.  This is because I am sharing between different Exchange servers but is the same principal for your situation.  Works great.!!!!!!!!!!!!  Also the same calendar is available through the web!

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