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creating a shared team calendar in Microsoft Outlook

Posted on 2007-08-01
Medium Priority
Last Modified: 2014-11-12
Hello there,
How do I create a team calendar in outlook? I require a calendar that can be updated by 5 members of my team. Do I have to create a mailbox for the team and grant the team access to the calendar folder within that mailbox? Like we would grant access to a mailbox? Just not sure how it is done, I know I can fiddle with it and get it to work, but I prefer a helping hand from a pro.
Question by:Ogdhelpdesk
LVL 18

Assisted Solution

amaheshwari earned 200 total points
ID: 19607500
You are right,For 5 people to access the Calendar you need to create a shared mailbox where you need to provide access to all 5 users.

You can also use Public calendar but in that case no one will be able to accept/decline the meeting request.So preferred and only method is a Shared mailbox.
LVL 23

Accepted Solution

Malli Boppe earned 800 total points
ID: 19607511
Public folders is the way to go.You can create them from outlook and give permissions so that uou team members can update the calender.You don' t need a extra mailbox


Expert Comment

ID: 20836532
I love Google calendar.  Use gsyncIT from Google.  Create a gmail account and then create a new calendar in each users Outlook.  After installing gsyncit you can have each users outlook calendar connect and sync both ways with the one gmail calendar.  Each license is about $10 bucks.  What I like about it is it does not require a user to have a PST which is my problem since I use exchange server.  This is because I am sharing between different Exchange servers but is the same principal for your situation.  Works great.!!!!!!!!!!!!  Also the same calendar is available through the web!

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