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Trying to connect a multifunction printer / scanner to an SBS 2003 windows server 2003 domain

this is the 2nd time I am trying to connect a scanner device (first was a Ricoh and this one is a Kyocera) and allow it to access a folder on an SBS 2003 R2 domain.  Neither has the capability to enter a windows username and password, which is why I think they are failing now, having been working OK on the same machines in a workgroup.

anyone have experience connecting non-windows devices to the domain and / or how do you set up a share that is open to anyone (anonymous / not domain logged in).

thanks!
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babaganoosh
Asked:
babaganoosh
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2 Solutions
 
CircleblueCommented:
Bab,

Is the MFP connected directly to the SBS server or another system on the network?  If not, does it have built in network capability?  Even if it does have network capability, you can make it a share on a server...

If so then the print functions should be accessible if it is shared out and permissions set to Everybody

net use \\servername\share name for printer      run on a desktop trying to connect.  

As for network scanning.. I have never understood that..walk to scanner place document, hope nobody messes with scanner while walking back and then scan..  

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budchawlaCommented:
babaganoosh,
try using the security group "Everyone" while configuring share & NTFS permissions... this group (rather than Users or Authenticated Users) offers the lowest bar including guest accounts etc.
hth
bud
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babaganooshAuthor Commented:
circle - on this machine,  they put the item on the glass, choose their name from the menu on the machine tiself then press the start button.  it scanns the file into a pdf and puts it in their folder.
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budchawlaCommented:
babaganoosh... how well does that work in a domain? I remember trying to set up an HP 7310 to do that but deciding that it wasn't possible (or too flaky)... the HP 7310 has a browser-based scan facility which I found pretty useful (although basic)

circleblue... I've got several setups where there are 15-45 PCs in a room, and when someone needs to scan something they just walk to the scanner, put in the document, walk back to the PC (still in sight of the scanner) and hit scan... saves having 45 scanners for 45 PCs, so it makes sense to me!
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CircleblueCommented:
Dang I feel bad for those saps.. 45 computers in a room...
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budchawlaCommented:
It's quite common to have lots of PCs in one room in most schools and colleges that I've been to / worked in.. and they're not exactly small rooms, so I can't imagine why you feel bad for them...
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babaganooshAuthor Commented:
first, the 2nd network with this problem (using a Kyocera multifunction machine) used an app on a PC that would allow the scanner to send files to that machine / that folder.

this turned out to be a windows firewall issue - allow that app and it worked.

we still have an issue with a Ricoh machine that sends files to a shared folder.  I can send to a snap server that isn't part of the domain, but can't get to shared folders on desktops or the server.  oh well.

And these bigger scanners don't let you do anything at the pc to control the machine (like HP MFPs, etc.) - it's ALL done at the scanner.  you press the scan button, pu the item in the feeder or on the glass and then indicate on the panel where the scan should go - in the ricoh, you can set up different shared folders / buttons.  on the kyocera, similar idea - you can choose a folder / location and it sends the pdf there.  you go back to your desk and open the file there.
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