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Can a letter print to one printer and label to another using Word mail merge?

Posted on 2007-08-02
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Last Modified: 2010-04-12
Using Word 2002 - is there a way to do a mail merge and have the letter print to one printer and have the address label print to a label printer?

Using the Dymo software (for Word) this is setup by default. I'd like to eliminate the Dymo and change to a network Zebra printer for address labels. Ultimately, I'd like to take care of this within Word and without proprietary addins.
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Question by:sheila54603
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by:b0lsc0tt
ID: 19619324
I am not familiar with Dymo software so don't know how it would affect this but with just Word you can do it by selecting the other printer between the print jobs.  I assume that the mail merge for letters and the one for labels are done at separate times (as far as I know Word can't do them both at once).  You can change the printer in Word by clicking on File, choosing Print, selecting the printer you want Mail Merge to use, and clicking Close.  That will change Word's "default" printer or current printer so the second mail merge will now go to the new printer.

Let me know if you have a question about any of this or if I misunderstood what you are trying to do.

bol
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by:sheila54603
ID: 19619393
Actually, the label printing and letter printing are part of the same mail merge and currently happen in one step....that's what I'd like to do without Dymo but I don't know how to tell Word to print the letter to one printer and the label (or envelope for that matter) to another printer.
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b0lsc0tt earned 1500 total points
ID: 19620607
Word (at least 2002 and earlier) doesn't support a merge that would combine letters and labels.  You can use Word like I described and do it, even to different printers, with separate merges.  If you have to combine the merge then you will need to continue to use a third-party program or tool.

Let me know how this helps or what additional info you may need.  Feel free to give this sometime to see if another experts can recommend some third-party program or maybe even a Word download that would do this.  I haven't heard of a download that would change this and I even double checked in Word to see if it had the option since I don't use Mail Merge often. :)

bol
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LVL 54

Expert Comment

by:b0lsc0tt
ID: 19776608
I'm glad I could help.  I noticed the B grade.  Did you still have a question about this or need more info?  I'll be happy to provide what I can, you just have to ask.  It is nice to have a chance to earn the A. :)

Thanks for the fun question.

bol
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Author Comment

by:sheila54603
ID: 19776640
only reason for the B is the fact that we will have to find another work around to accomplish the original question.....I really wasn't sure how to grade it in this case. No offense I hope...I look forward to feedback from you in the future.

Cheers
She
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LVL 54

Expert Comment

by:b0lsc0tt
ID: 19776688
Thanks for the reply.  No offense.  Mainly I wanted to make sure you didn't still need help with this.  It sounds like you don't so that is good. :)

In the future you should probably give an A in a case like this.  "You can't" can still be an answer.  When the comment is complete and correct, even if it isn't the answer you hoped for, it would (usually) get an A.

I hope this helps for the future and I look forward to helping you again, hopefully for an A. ;)

bol
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