MSoutlook user archives

Posted on 2007-08-03
Last Modified: 2010-04-08
When MSoutlook user archives his mailbox to the local drive (example C:drive). would his emails still be available in his mailbox in exchange server?
The reason I am asking this is if a user archives his whole mailbox to the local drive and later we run the backup for mailbox store, I wonder if his mailbox along with all messages he archived would be backed up, or just the mailbox with the messages he received/sent after the archiving?
Question by:jskfan
    LVL 9

    Accepted Solution

    No. Archive folders are local copies only.


    Author Comment

    do you mean, when archiving emails, they don't get removed from exchange mailbox? if so what's the purpose of archiving? I thought it's intended to reduce the mailbox size in the server.

    Author Comment

    any updates???

    Author Comment

    I guess the users emails stay in the mailbox after he does the archives.

    Please tell me if I am wrong:
    the archive helps when the mailbox deleted items go beyond the retention period and they get backed up to the tapes, in this case a user can retrieve messages from the archive instead of requesting restore from the tapes.
    But the other thing I am not sure of is when the mailbox size exceeds the limits, the the user will not be able to send or recive emails even if he has archived the emails. so what is the help of archiving in this case?


    Author Comment

    sorry, after reading this article I found that when archiving emails they get removed from your exchange mailbox
    LVL 9

    Expert Comment

    Yea, they are "local copies only."  My bad, thought that explained it.

    Archive files do not factor in to the Exchange MailBox Size Limits because Archives are not Exchange storage types, they are "local" storage points.

    Basically, if you were not using exchange, outlook would utilize a local PST file, (personal.pst)...
    "Archives" are jsut local PST files with the name "archive".  

    - Brugh


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