Re-Syncing SBS 2003 Outlook Archive folder after user move to new workstation.

Posted on 2007-08-06
Last Modified: 2011-04-14
I am upgrading the boss' workstation with a  new computer. Using SBS2003 I've re-synced all his my document and such but when Outlook re-synced it did not take the local archive file (which he uses a lot) with it.

I pulled it off the old machine onto a USB drive and imported to his outlook. It seems to have worked but put files in different places and such and he is having a pretty big moan about it. The archive file is 9GB.

1) What could be causing the folders to move upon import?

2) I've got to do the Managing Director's new computer tomorrow. Any suggestion on how to get his outlook to resync with the archive folder still intact (i.e. without dragging it off the old machine via usb drive)?

Question by:lewestonline
    LVL 74

    Expert Comment

    by:Jeffrey Kane - TechSoEasy
    A 9GB .pst file?  That doesn't make any sense if you were using Outlook 2003 because it has a maximum limit of 2GB for .pst files.

    Outlook 2007 allows larger ones (

    But there's no such thing as 're-synching' a .pst file, because it's not synched.  It is just opened and used and it sits on the local machine where it's created.  I don't know what you mean by the folders being in different places... they are sorted alphabetically, so perhaps it got renamed to "Archive Folder" instead of "Personal Folders".  All you had to do was to copy the file to his new machine and then open it from File > Open > Outlook Data File... in Outlook.

    And I really don't know what you mean by your second question at all... please explain.


    Author Comment

    Thanks Jeff...

    But it is true that the archive.pst is 9GB on the MD's CPU it is 11GB. I understand about the limits on the outlook.pst. If you'd like I can email you a screenshot of both...

    When imported the Archive.pst distributed a number of archived files into the boss' regular outlook (active folders). Not into the Archive folder at the bottom. Also a lot of his sorting rules seem to have gone screwy.  I've read suggestions to drag the archive.pst file into the local settings next time instead of importing. Do you have an opinion on that?  What do you do when you replace a machine but want to keep the same computer name and user in Active Directory?

    As for point 2) re-syncing was probably the wrong word. When I switch to a new machine usually everything moves over when I rename the computer to match the old CPU and apply the old user to it, etc...

    It was a surprise that the Archive.pst file always had to be moved manually and wanted to know if I was missing one of XP's and SBS's 1000's of tick boxes. The boss is confident this can be done and insists I continue to investigate.  
    LVL 74

    Accepted Solution

    You shouldn't have imported and you don't need to drag.  All you wanted to do was open that set of folders, right?  So you just needed to copy the .pst file on the new computer and OPEN it as I described above.

    Please understand the definition of "ARCHIVE".  This is a file which is NOT LIVE.  It's NOT BACKED UP.  (Although it's a good idea if you do make a copy now and again).  Look it up... you'll find that it's "A place where old records are stored".  So, just like that old bankers box of last year's files... you need to move the Archive.pst folder into the new office the same way... pick it up by the handles and don't breath in too much dust.



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