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SBS 2003 Premium w/Exchange - user Email account name change

Posted on 2007-08-06
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SBS 2003 Premium w/Exchange

1)   I have created two NEW user accounts.  Each new Email account also created needs to take on all the characteristics of the 'old' Email account.  In other words, when the new Email account is logged into it needs to hold all old/current Email, Calendar, Contacts, etc.  As if a complete name change has occured.  Will you please provide in detail the steps to accomplish this via menu level.  I have not found a handy-dandy wizard in SBS yet to accomplish this.  :)

2)  On one of those new Email accounts the user would prefer to receive Email from the address of the old account for a time.  Please provide additional instructions for this.

Thanks so much.
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Question by:DayHelper
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northcide earned 2000 total points
ID: 19640337
get rid of the new account.

for the old (existing account) right click on in in ADU&C, click rename.  rename it accordingly.
then right click on the user account > properties > Account tab.

change the user logon and pre2k user logon accordingly.

go to email addresses tab and edit the x400 address to reflect name change.

add new smtp email addresses with new name.  choose the name you want to be primary address (the address it looks like email is coming from) and click set as primary.

leave old email addresses in tact.  user will now be able to recieve email to old and new addresses.  all desktop settings will stay the same.
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by:DayHelper
ID: 19640697

  I've always heard creating a NEW account is the much cleaner method.  I just wanted to know the easiest method to transfer ALL Outlook/Exchange info (mail, calendar, contacts) over from the old account.  

  You are saying the easiest way is to actually change the name of the account.  This will not leave pesky remnants of the person's old persona laying about??

  - continued thanks.
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by:northcide
ID: 19640712
as long as your AD isnt messed up in the first place it should work just fine.  Just friday afternoon i renamed 5 different accounts for users that just got married.  the process i outlined worked just fine.
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Author Comment

by:DayHelper
ID: 19641056
This is SBS 2003 and I assume that is the environment you are also working in.
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Expert Comment

by:northcide
ID: 19641065
yes, sbs actually makes it safer as you dont have to worry about other GC's and such.
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Author Comment

by:DayHelper
ID: 19641140
Wow......I will try this tonight.  I assumed it was an issue of creating a new user (they actually are just using Exchange) then having to export certain things out of Outlook, and importing into the Outlook of the new user.  OR, I was hoping it was as simple as moving items as administrator on the Exchange server.

YOUR way seems much easier.  I believe the reason I jumped to the conclusion that 'renames' were problematic, was due to all the follow up questions I would find claiming "this problem and that" after a rename and subsequent suggestions that the user create a new profile/account.

- continued thanks.
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Expert Comment

by:northcide
ID: 19641192
nothing is absolute and i of course give no warranties :)

However, you must remember that a username, or account logon name is nothing more than a SID with a pretty, easy to remember human readable name.
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Author Comment

by:DayHelper
ID: 19643360
haha.......no warranty.  That is good, since they are usually words with no spirit of truth.

I appreciate your help and will try this method next week with a test account.  For this time I have done full export from Outlook and Imported to new account which has worked well, aside from requiring other users to 'reshare' calendar to new name and such which is expected.  Next week I will try your method on test, or actual account and post results.  Either way I will KB both for our resources.

Thank you.  I will also award points next week.

- many thanks.
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