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Archive all messages Sent or Received by mailboxes on this store

In Exchange System manager, in system policy properties there is an option that says:
"Archive all messages Sent or Received by mailboxes on this store"

Can someone explain this clearly with an example. Exchange help doesn't explain it clearly.

Thanks
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jskfan
Asked:
jskfan
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1 Solution
 
TWBitCommented:
This essentially BCCs all incoming and outgoing email (internal and external) to a specified mailbox.  Be very careful with this from a legal aspect.  Unless you have a policy indicating that you have the right to view anyone's email, I would advise against turning this on.
Also take note that depending on the number of users and size of messages (with attachements), this mailbox can fill up incredibly quick.
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jskfanAuthor Commented:
let's say legally approved.
If I need to see emails in this store, how it's organized? is it just like mailbox store where emails are in each user mailbox store?
If so, this could be a duplicate of the mailbox store with every email sent/received/deleted. In this case would this be better place to recover old emails, instead of going to tapes that are dated years back ?
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TWBitCommented:
No, everything comes in to the Inbox, including messages that your users send out.  There is no organization to it at all.  You can sort/group by date/time, subject, sender, recipient, etc, just as you do for yourself.  You could try to set up client-side rules to deliver messages to designated folders, but that would be an administrative nightmare, and I don't even know if it would work very well.
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jskfanAuthor Commented:
so you can't view emails in this store? if so why it's illegal and if not what tool do you use to view the emails?
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TWBitCommented:
Yes, you can view the emails.  Whichever mailbox you designate and receiving the archive is a regular mailbox, not a store, and you can do anything you want to it, just like it is your own, throught OWA or Outlook.
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jskfanAuthor Commented:
I guess what they mean by a store is a user mailbox. I think in some companies, they create a user mailbox that holds all emails sent and received by all users.
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TWBitCommented:
Yes, I guess it is their description that could be confusing: ...ON this store as opposed to INTO this store, which could mislead you into thinking the messages are sent to another store.  If they described it as "Archive all messages Sent or Received by mailboxes on this store into this mailbox", perhaps that would be clearer.  Thanks for the grade and points.
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