How to create HTML email newsletter within outlook? Add-in?

Posted on 2007-09-27
Last Modified: 2012-06-27
Is there a add-in for MS outlook 2003 that you can use to create HTML email newsletters with? I want to be able to create a HTML email newsletter within outlook then send to a distribution list.

Currently I am building the newsletter in Macromedia Dreamweaver and using a web based program to send after I import the contact list. However this is very time consuming and I want to give the job to someone less technically savy that wont be able to use dreamweaver or this complicated web based software.

Any suggestions on the best way to do this?

Kind Regards
Question by:SM17CH
    LVL 2

    Expert Comment

    You could use words website creation facility and then e-mail it directly from there?
    LVL 16

    Accepted Solution

    If you're using Office 2007, the better way to do it would be to create a newsletter with Microsoft Word (since it's the "new" rendering engine for email when received by an Outlook 2007 user) and send it out using the mail merge function in Outlook.

    You could also take html from Dreamweaver, if you like how the template is laid out there, and copy/paste that into an Outlook email (assuming you have Word set as your default html editor for Outlook).

    The better way to manage subscribes/unsubscribes and get better feedback as to how your newsletter has performed, would be to use one of these services: (campaigner pro)

    It shouldn't cost that much to broadcast through any of these vendors and the SAAS webware is easy to learn for less technically savvy users.
    LVL 16

    Expert Comment

    by:Serena Hsi
    SAAS ==> software as a service
    LVL 18

    Expert Comment

    I agree with cogitate4u about a dedicated service being the easiest way to do it, and best way to hand-off responsibility for mailings and list management to less web-savvy staff.  Another good one is

    That said, anyone can send HTML email via Outlook, they'll just have to keep the design simple.  For more complex designs, I would recommend you create your HTML file in Dreamweaver, have your email manager open it in Word, modify this 'template', and send using a mail merge directly in Word.

    Either way, if you continue to use Dreamweaver, you might want to install the Word 2007 HTML and CSS Validator.  This will help make sure that the message works in Outlook 2007.  Details are here:

    Hope this helps!

    Expert Comment


    Another issue you should be aware of is sending html from your main domain account. Even if you have an opted-in based list you could still be subject to black listing.  This is why it is always better to use a service as described previously, as well as, choosing a subdomain for your mailings.

    Michael Levine
    Stores for everyone. For free.

    Write Comment

    Please enter a first name

    Please enter a last name

    We will never share this with anyone.

    Featured Post

    How to run any project with ease

    Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
    - Combine task lists, docs, spreadsheets, and chat in one
    - View and edit from mobile/offline
    - Cut down on emails

    Suggested Solutions

    Set OWA language and time zone in Exchange for individuals, all users or per database.
    Ransomware continues to be a growing problem for both personal and business users alike and Antivirus companies are still struggling to find a reliable way to protect you from this dangerous threat.
    Viewers will get an overview of the benefits and risks of using Bitcoin to accept payments. What Bitcoin is: Legality: Risks: Benefits: Which businesses are best suited?: Other things you should know: How to get started:
    Use Wufoo, an online form creation tool, to make powerful forms. Learn how to choose which pages of your form are visible to your users based on their inputs. The page rules feature provides you with an opportunity to create if:then statements for y…

    779 members asked questions and received personalized solutions in the past 7 days.

    Join the community of 500,000 technology professionals and ask your questions.

    Join & Ask a Question

    Need Help in Real-Time?

    Connect with top rated Experts

    16 Experts available now in Live!

    Get 1:1 Help Now