understanding a networkable all in one AIO printer scanner fax

Posted on 2007-09-28
Last Modified: 2013-12-21
I've been stymied by these questions and thought you can help.

on 'multifunction' printers when they say it has fax capability, I've seen variations in what that means.  is there an easy way to easily tell?  I'm thinking the oines that go directly on the network

fax capability might / might not include:

fax from a desktop PC?
incoming faxes show up on a desktop PC?

and for scanning:
can several PCs scan from their desktop / control the scanner
when at the scanner, can you direct what PC will get the scanned doc?

I think that's it.
Question by:babaganoosh
    LVL 54

    Accepted Solution

    Those capabilities will all depend on the make and model.  The specs (even detailed) can even be a little ambiguous so it might be hard to know for sure without some research or specific questions to someone that knows.

    I haven't really seen (or maybe just ignored) a feature to fax from PC (through the AIO).  That could certainly be done though but would be part of the software installed with the device.  The device itself, whether using a USB, ethernet, or any other connection, with Windows (any OS) would not do it.  Windows' faxes are usually set up in the Printers folder so a driver on the website could be a clue to this ability.

    Many will offer the ability to get faxes on the PC.  This is commonly mentioned in the specs or features list so should be easy to identify.  A USB connection is the most common way this is done but it might be done with an ethernet cable.  I haven't seen current AIO devices offer it if you use a parallel connection.

    The ability for other computers to scan using a network connection is available in some models.  I think this is one that can be hard to know about for sure.  I suggest that if the specs or features don't specifically say it is available you should assume it isn't.  Don't assume that a network card in the device and a scanner will mean this is capable.  It isn't just a matter of a network card and scanner.  The software, drivers and even probably hardware need to be setup for this to work.

    The last thing you have asked about is usually called "Scan to."  If available it is usually described that way in specs or feature lists.  The wording might be a little different but that phrase seems to be common.

    Let me know how this helps or if you have a question.

    LVL 54

    Expert Comment

    I'm glad I could help.  Thanks for the grade, the points and the fun question.


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