send as group in exchange 2003

Posted on 2007-10-01
Medium Priority
Last Modified: 2009-12-16
Good day, I have a situation, A client of mine, running exchange 2003, has three users that belong to a distribution group. They want these three users to send email as this group. So when they send email it should be from: group@domain.ca. Further to that they want to restrict the ability of the same three users to send or recieve any email externally that is not directed to the group account. They also need to keep their personal mailboxes for internal communications. I thought this a straightforward operation but I can not get this to work the way they want it, and am going to need some help.

Question by:swns
LVL 70

Expert Comment

ID: 19991371

Expert Comment

ID: 19991378
Okay - lets see if I can type this right the first time...
    Setup a user account and give an exchange box (group@domain.ca) - Give the 3 people permission full access to this mailbox.
   You can either a: have them open the mailbox as part of there Outlook profile or b: setup a distribution group and forward all e-mail to this box to the individual accounts. A would be the best way to keep the "internal communcations" part the easiest.
   On there outlook setup so they see the from address line.  On the restrictions you can do that on each user accounts Mailbox settings, let me know if you need further information on that.
LVL 104

Accepted Solution

Sembee earned 2000 total points
ID: 19991791
This could be tricky.

Sending as the group is not a problem. Grant the Send As permission on the Security tab of the Properties of the group.

The problem comes with the restriction. If you start restricting in bound and outbound email for the user accounts then you will probably stop them from receiving email on the group.

The solution I think would be to switch the group to a mailbox that all three users have the Full Mailbox Access and Send As permissions set.

You can then restrict access using my guide here: http://www.amset.info/exchange/restrict-internetmail.asp

If the users are going to send email mainly as the shared mailbox then I would set the shared mailbox as the primary mailbox in Outlook (ie configure it first) and open it as the second mailbox. Then use the From field to control which account the messages come from.

Another option would be some address re-writing.
You would need to use a third party tool for that - exclaimer has that option.
This would ensure that all outbound email these users send has its SMTP header rewritten so that it appears to come from the group SMTP address.
Internal email will remain unaffected.


Featured Post

Restore individual SQL databases with ease

Veeam Explorer for Microsoft SQL Server delivers an easy-to-use, wizard-driven interface for restoring your databases from a backup. No expert SQL background required. Web interface provides a complete view of all available SQL databases to simplify the recovery of lost database

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

In this post, I will showcase the steps for how to create groups in Office 365. Office 365 groups allow for ease of flexibility and collaboration between staff members.
Exchange administrators are always vigilant about Exchange crashes and disasters that are possible any time. It is quite essential to identify the symptoms of a possible Exchange issue and be prepared with a proper recovery plan. There are multiple…
To show how to create a transport rule in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Rules tab.:  To cr…
how to add IIS SMTP to handle application/Scanner relays into office 365.
Suggested Courses

839 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question