Move single Outlook email account from one XP Profile to another w/o changing other accts

Posted on 2007-10-04
Last Modified: 2008-01-31
I have already seen a similar question posted here but it did not quite answer my situation.

I have multiple XP profiles on my Laptop (which has XP Pro).  Each one has Outlook configured for different email accounts so that neither one is a duplicate of the other.  In addition, each profile also has multiple email accounts within each Outlook configuration.

I am interested in moving only one email account from Say Profile A (which contains say 4 email accounts) and moving it over to Profile B (which contains say three email accounts).

I anticipate that backing up and restoring a PST will  somehow come into play.  How can I do this without overwriting the existing PST in B?  Unfortunately, I need to have two particular email accounts located in the one location.
Question by:snkama95
    LVL 13

    Accepted Solution

    In Outlook 2003 you can not export the Email Account Settings (username, password, mail servers).  You would have to manually delete them from Profile A and manually enter the info into Profile B.  

    If you want to copy the existing email from Profile A to Profile B follow these steps.  It involves copying the PST file.
    1) Log into the computer as a local administrator
    2) Browse to the PST file for Profile A
       default location: C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook
    3) Make a copy of the PST file
    4) Rename the PST file to ProfileA.pst
    5) Cut and paste "profileA.pst" to the same location as the PST file is for Profile B.
    6) Now log in under Profile B
    7) Open Outllook (assuming you have Outlook 2003)
    8) Choose Tools->Email Accounts
    9) Select "View or change existing email accounts" and click Next
    10) Click "New Outlook Data File"
    11) Click Next
    12) It should open a dialog box where you see the "profileA.pst" file that you copied and moved earlier.   Highlight that new pst file and click OK and Finish

    You should now see two PST files in Oultook

    Author Comment

    I am a little concerned about this approach.  I had considered doing something along these lines.

    My concern is that I have multiple email accounts under profile A and other unrelated email accounts under profile B.

    There is only a single email account with which I am interested in moving from A to B.  Bringing over the entire PST file scares me because I am afraid that I will run the risk of overriding all of the existing email accounts in profile B, if this makes any sense.
    LVL 13

    Expert Comment

    The PST files don't contain the email account settings.  They only include the email, calendar, contacts, tasks, and notes.  If you don't need to bring the mail, then don't copy the PST file.  All you would do is delete that email account setting from Profile A and manually add it to Profile B.

    Author Comment

    I have not come back to this question in some time, but I came up with an idea that perhaps some one can comment on.

    What if I simply made a backup copy of the PST file, renamed it, and copied it into my other ID.

    Then log into the ID and delete all of the email accounts that I do not want, saving the one(s) that I do.  What that make sense?
    LVL 13

    Expert Comment

    Here is an article that may give you some more info.  It describes how to export specific email folders or copy the entire PST file as well as other items of interest:

    I still don't understand what your main objective is.  Are you interested in moving email or just the email account settings which includes incoming & outgoing servers and account username & password?  If you are just moving account settings it's easier to just write down the info and create it new in the other profile.  If you want to just copy some of the email folders follow the steps in the article above.  PST files don't contain email account settings.
    LVL 1

    Expert Comment

    Forced accept.

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