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Creating protected templates in Indesign CS2

dezoars asked
Last Modified: 2013-12-02
I built a product specification catalog using Indesign with lots of full-color high quality graphics but also lots of data. The same kinds of text show up in the same places on each page, but with different values.

For the updates to this catalog I'd like to create templates in Indesign that allow users to change text in parts of the template but not alter anything else. I;d like it to work like a User Form in WORD or Excel, where a user enters values into a form that then populate the relevant fields in the template.

Does Indesign support this, or is there a way to use it that is similar to this? Is there a publication out there that people have found useful for this kind of job?

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Hmmm..II'll check into this. Do you have Adobe Acrobat Pro? I'd try creating the doc. then  converting it into a pdf. then adding editable fields.


Hi cre8tive

We do have Acrobat Pro. Are you saying I should create the templates in Indesign, then convert to PDF and add Acrobat forms to it? I can can send these to the printer as PDFs but I'm worried about the print quality of text and graphics I enter directly via Acrobat. Any thought son this?



I just re-read your question... Who do you want to be able to enter information into the document? The printer or someone in your company?

 If your printer can print from the Indesign file (package it), you could just  click on the objects you don't want to change/move in Indesign, then right click and lock their position

This way they have to be intentionally unlocked, then edited to move them around.  I sometimes lock objects in my own documents so that I don't move them accidently. You can still put in new text, place images, etc. but they position of the objects can not be changed without the printer going in and unlocking them.


Yes, convert it to a high quality pdf ( I print the company publication this way). Pdfs print well, images and fonts can be embedded. Some printers prefer it b/c they don't have to worry about font and compatibilty issues.


Hi cre8tive

It would be employees entering information, so a PDF might work. Before I award the points, any thought on using XML to store data and then trasferring it to Indesign? Have you ever done this?

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This is what I was looking for. Thanks.

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