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Groupwise auto delete by time

I need a way to automatically delete all mail on a GroupWise server before a specific date. I want all email to only be accessible for two years. For example I would want all mail older than 10/4/2005 to be deleted as of 10/4/2007 giving us a retention policy of 2 years. When it is October 4th 2008 I would only want mail to be on the server newer than 10/4/2006.
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brianblang
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brianblang
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1 Solution
 
PsiCopCommented:
What VERSION of GroupWise.

GroupWise is like any other complex software package. Functionality varies by version.
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brianblangAuthor Commented:
Lets start with 6.0 or 6.5 then.....
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PsiCopCommented:
You can go into the Post Office and schedule a recurring task. I don't have a GroupWise-enabled ConsoleOne handy, so I can't walk you thru it, but if you go into the GroupWise panel and to the Post Office, there's a place where you can schedule what is essentially automated runs of the same functionality that is in GWCHECK.

By default, GroupWise v6.x comes with a few pre-programmed janitorial processes scheduled, you'd just add onto those.

You'd run an Expire and Reduce on whatever basis you wanted ot do, and set the expiration of items based on the age.
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brianblangAuthor Commented:
It sounds like their is a solution, but I just do not know what it is. Do you know of a TID or a web link that could be more specific?
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ShineOnCommented:
Big difference.  6.0 is obsolete and on "self-support", 6.5 is EOL and on extended support.

However, both versions have centrally-controllable auto-delete.  This auto-delete does not happen at the post office, but rather, at the client.  It's one of the centrally-configurable client options.  Auto-delete will put deleted items in the trash, which can have its own retention period centrally controlled.

If you use the expire-and-reduce you need to make sure archival, which is only a client option, happens before the expire-and-reduce.

There are probably third-party tools for archival and retention that you could use with those versions, too, for regulatory compliance.
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ShineOnCommented:
As far as a link - you should look at the administration documentation for the version you're using.  Even these obsolete and EOL versions' documentation is available on-line at the Novell documentation website:

http://www.novell.com/documentation
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brianblangAuthor Commented:
We have an archival tool that pulls the mail But I want it off the server as well. Can you tell me exactly where in the PO settings (PsiCOP) or where in the client settings (shineon) that this can be done?
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ShineOnCommented:
GW6, Setting Client Options: http://www.novell.com/documentation/gw6/gw6_admin/data/abn8sci.html

You want to set Environment options, Cleanup tab.

Set the Auto Archive date to occur before the Auto Delete date and be sure to set a retention time to auto-empty the deleted items from trash.

Once you set the values, lock them.  The users can't change them, then.

Post Office/Library maintenance, which can be scheduled, looks much like the standalone GWCHECK program.  One of the Post Office options, in the drop-down  "action" list box, is expire/reduce messages.  The options are very self-explanatory, in my opinion.

Again, for GW6: http://www.novell.com/documentation/gw6/gw6_admin/data/a3n5nxi.html

Damn, I miss GroupWise.
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IdeasUnknownSystem AdministratorCommented:
I'm not a Novell Tech at all, but I thought I would give it a shot since you look like you have all you can handle right now.  Try this one: http://www.novell.com/coolsolutions/feature/17364.html

I think its more of what you are looking for maybe.
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