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Is there a way to approve all user emails?

Last Modified: 2010-03-06
Hello, running Exchange 2k3 SP2 and most users are using Outlook 2003 SP3 with a handful of Outlook 2007 users. We have issue were people are sending junk spam email, and other nonsense to the "All Users" groups, along with a couple other large office distribution groups. Is there a way to queue these emails up so someone can approve them before they are sent? Or would I have to do something with permissions to prevent users from sending to those groups period? IDeally we could have something catch the messages so we can approve or disapprove them before the general population gets them.
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You can set the permissions on the group so only certain people can send to the group. That way only the people that you approve will be able to send emails to your_group@yourdomain.com.

You can do this by going into the group properties, exchange general tab. Below where it says Message Restrictions, check the box that says ONLY FROM, and then add the users that will be allowed to send mail to that group.

Hope this helps!


Thanks...is that the only option?

As far as i know, i'm not sure if there is a way to have someone approve all the emails before they are sent..
If there is a way, i would actually like to know myself, but for now i use the permissions settings and it works really well for me.
Are all the junk mails coming from outside the company?  Is there any business reason for people outside the company to send to those big distribution lists?


No, the messages are comign from our internal users. Despite training, alot of people don't understand its not appropiate to forward the latest joke to the ENTIRE company.

I think the permissions are the best way to go in this case
President/Principal Consultant
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Ok so let me get this straight. I create a public folder, and whomever is in the moderated group just has to "Approve" the message by dragging it into this folder, and then it gets sent to everyone?
Stacy SpearPresident/Principal Consultant

Yes, thats what the forward does. Take note to build and test the stages in order. Building the whole thing and then trying to test it as a unit can cause severe headaches to occur!


I am running into an issue while trying to get this thing setup. I have been following the  link posted above. I am on the Configure the Moderation section, and when I send a test message, the user in the All Staff group gets it, but me and another person in teh All Staff Moderatertors group do not. Am I just missing something here? I havent proceeded past that because of the above suggestions!
Stacy SpearPresident/Principal Consultant

You haven't enable moderation or you enabled it with all staff as the moderators. The "All Staff Moderators" should be the only group on "Forward New.." and "Moderators". If you have all staff there, then its not moderated.


Well, I double checked everything again it is setup as described. Hmm could it be that it doesnt like to be a sub-folder underneath another? I tried setting the top level folder permissions to be similiar to it, but maybe it should be seperate...


Well I moved that folder out onto the root of the Public Folders, and still have the same result. Any ideas?

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