Print Outline View in Word

Posted on 2007-10-06
Last Modified: 2012-06-21
I've set up a document of notes summarizing a text I'm studying, using the outline view. Unfortunately when this is printed, the outline goes away and everything is left justified and double spaced. This isn't what I want. How can I print the outline view? I'm using Office 2007.
Question by:rdperkins
    LVL 33

    Accepted Solution

    You might take a look at this article:
    Outlines do not print as expected when you use the Quick Print feature in Word 2007

    LVL 21

    Assisted Solution

    Modify the style definitions for the outline levels to get the formatting you want. You can even "turn off" levels by setting the font attribute to invisible if there is detail in paragraphs below heading levels. If you set up a different template with the definition of the same style names set up for the outline in one and the textual presentation in the other, you can have two quite different printable versions of the same content.

    The other option could be to generate a table of contents from the heading levels and just print that. Again, you can modify the TOC styles it uses so the formatting can be adjusted to suit your needs.

    Author Comment

    Both answers are correct. The quick print does maintain an outline, but if it needs to be 'prettied up' then the second option will have to be taken.

    I'm thinking it would be best to create a series of new formats based on the outline levels I need, including font and indents, then reformat the document with the new styles. Comments Eric?
    LVL 33

    Expert Comment

    Thanks for the grade!
    LVL 21

    Expert Comment

    Yes, that would be the way I'd do it. If you apply a different template with the same named styles defined differently, your document will use the new style definition to give you a different look.

    I have a "to do" list that uses heading levels 1-4 with details in paragraphs below the applicable "heading." Heading 1 starts a new page (Inside jobs; Outside tasks, etc.); Heading 2 is a main topic set with numbering (1. Kitchen; 2. Dining Room; etc.); Heading 3 is a bulleted item (" Electrical; " Walls; etc.); Heading 4 is a dashed subpoint of a bulleted point ( Install dimmer;  Change wall plug face plates; etc.). Because these are set as heading levels, I can use the outline feature to easily rearrange the order or move blocks from one to another topic. If I include details in a paragraph under a point, I use a Body Text style that then stays with the heading if I move it.

    I have a second template that I can apply to reformat the content to just a list: the Body Text styles have the font set to invisible, and it changes the weight and bullet/number attributes of the other headings to make it more suitable for a shopping list.

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