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Google Desktop Search does not index every subfolder inside My Documents

Posted on 2007-10-07
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Google Desktop Search does not index all the subfolders inside My Documents. I do not understand why, but here is a clue: when I create a new subfolder with a new name inside My Documents and move the files from a subfolder not indexed by GDS, than GDS can finally find it...

My problem is: I have a LOT of subfolders inside My Documents and I would like to avoid to create manually new folders and move all my file to new locations. Is there a way to let GDS index all my folders instead of creating new folders and moving all my files?

I cannot be sure, but I strongly suspect these subfolders not to be indexed because they may inherit former permissions (from previous WinXP install). I explain: I had two partitions, C for the system, and D for all my documents. I formated C to reinstall windows and then re-used D partitions for my documents (and I did this a few times already). Thus my documents are safe and never deleted. However, re-using folders from previous Windows installations may generate problems, right? If so, how to restore default permission settings for all my folders on D partition ? I would like to be sure that GDS indexes everything on D, and does not forget any folder (some of them are properly indexed).

For info: WinXP Pro SP2 + Google Desktop Search latest version.
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Question by:luboshi
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Author Comment

by:luboshi
ID: 20031242
Any idea ?

By the way, I've tried to install Windows Desktop Search and I get the same result: some folders in My Documents (on D partition) are not indexed (are ignored by WDS).

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Author Comment

by:luboshi
ID: 20031343
PS: creating new folders and moving the files does not work allways. I've just used this trick again, but for unknown reason, it doesn't work with all files/folders. Are there some hidden attribute that can prevent WDS or GDS indexing?

PS2: this is a fresh install of Windows (installed softwares: Nod32, AVG antispyware, Windows Firewall)
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Expert Comment

by:johnb6767
ID: 20036281
Any chance these are unknown file extensions? Are you a programmer?
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Author Comment

by:luboshi
ID: 20037547
File that are not indexed are mostly Word, Text and PDF file, that's why I believe that the problem comes from folders attributes. However, there is no hidden files in those subfolders (I even deleted the hidden desktop.ini for a few of them, but it changed nothing).

No, I am not a programmer. I use many asian languages (unicode) files (word, html, txt, pdf), but these files seem to be properly indexed.
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Accepted Solution

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johnb6767 earned 2000 total points
ID: 20038375
Never used the Google app, as I have seen it cause massive memory leaks and crash systems. I was wondfering though, if it inherited it's indexing properties from the OS though, which is why I asked....

Might be worth looking into....

This is a previous PAQ I answered regarding Windows Search...

Try this...
start>run>c:\windows\system32\ciadv.msc

Click on Action>Properties>and under the Generation Tab, check "Index Files with Unknown extensions".

Then rt. click System>properties, and then under the Tracking and Generation Tabs, make sure the Inherit from Service is checked...
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Author Comment

by:luboshi
ID: 20040370
At first, thank you very much for your help!

>>>Never used the Google app, as I have seen it cause massive memory leaks and crash systems.
Would you recommend Windows Desktop Search instead?

>>>Try this...
>>>start>run>c:\windows\system32\ciadv.msc
>>>Click on Action>Properties>and under the Generation Tab, check "Index Files with Unknown extensions".
I can use the command line, but I cannot check the  "Index Files with Unknown extensions" box. It is grey!

>>>Then rt. click System>properties, and then under the Tracking and Generation Tabs, make sure the Inherit from Service is checked...
It is already checked for both, Tracking and Generation.

BTW, ciadv.msc does only display the system (on C: partition), but my documents are all on D partition. Does it make a difference?
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Assisted Solution

by:johnb6767
johnb6767 earned 2000 total points
ID: 20040997
Add a new catalog.........

And dont highlight System, and then go to Action>Properties....Go there before highlighting "System".

Rt click under th System catalog, and select New>Catalog, name it and Add the location you want to have search. Then you can make sure that the catalog inherits the settings from the service as above....
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Expert Comment

by:johnb6767
ID: 20041007
And personally, I dont rely on anything BUT the XP search. I do search alot of files sometimes, but I dont have an urgent need to find it instantaneously. I also leave the Indexing Service Disabled, as it can be a hog....
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Author Comment

by:luboshi
ID: 20041345
>>> Add a new catalog.........
I added a new catalog on D partition (D:\My Documents), and its inherits the settings from the System catalog. I will reindex my system and look if it changes.

>>>And personally, I dont rely on anything BUT the XP search. I do search alot of files sometimes, but I dont have an urgent need to find it instantaneously. I also leave the Indexing Service Disabled, as it can be a hog....
That is almost my own conclusion! Especially because XP basic search is very efficient: it can search file names or name inside files (and does not mix both), and it fully supports unicode caracters. I may come back to it if I still have trouble with GDS or WDS. Slower, but still very good. I've just heard that the index files (if you enable indexing service) can take a lot of space... is it true?
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Expert Comment

by:johnb6767
ID: 20041518
I havent ever noticed a problem with the size of the files, but the intensity that the Indexing service can have on the CPU. Thats been my biggest complaint about it....
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Author Comment

by:luboshi
ID: 20069983
Thank you Johnb6767, I followed your advices and GDS have found a lot of more file. I suppose this is the right solution! :)
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Expert Comment

by:johnb6767
ID: 20075998
Good to hear!!
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