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Signature Line in Lotus Notes

I'm trying to add our company logo,  user name and phone # and a link to our website by using the signature line in Lotus Notes (version 6.5).   I can't get all 3 to work together.  I can get the logo and the user name by saving as a bmp file or I can get the text and the hyperlink to the website to work by using a text file.  Somehow I got all 3 to work, but it was double spaced and looked bad.  I want to be able to have the users set this up, so a simple solution would be great.  
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sfrisk
Asked:
sfrisk
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1 Solution
 
SysExpertCommented:
DO it as an HTML signature.
Then you can pt in all of the elements.

I hope this helps !
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SysExpertCommented:
also see the articles about creating signatures.

http://www.zatz.com/authors/authorpages/mickmoignard.html

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Bill-HansonCommented:
Since you need to use HTML, you probably won't have your users doing this manually.  I'm guessing that you tried to use MS Word to create the HTML file, and that's when the double-spaces appeared?  In my experience, MS Word does not produce good html and should be avoided.

In our organization, we created a simple "Tools" database with a script that creates the HTML file for them (also deploying a stored logo image), then sets their email preferences to point to the HTML file.  You could even incorporate this directly into your email template.

When you use HTML in the Notes Client (before R8), you need to be selective about the tags that you use.  Keep it simple.  Here's a sample of a standard signature file used by our organization.

<html><body link="#264078" alink="#264078" vlink="#264078">
<div style="color:#264078; font-family:arial; font-size:9pt;"><br>
<div style="color:#264078; font-family:arial; font-size:10pt; font-weight:bold;"><hr>User Name</div>
Job Title<br>
Company Name<br>
Phone: 850.XXX.XXXX<br>
<A href="http://www.domain.com" style="text-decoration: none;"><img src="logo.gif" style="border: 0"></A><br>
<br>
</div>
</body></html>


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sfriskAuthor Commented:
Bill-Hanson,

You're correct, I'm seeing double spaced in MS Word.  Where do I type the HTML - in Notepad?  I tried it in MS Word, saved as HTML and it's showing up exactly like above.  I don't have any experience with HTML, not sure where the "tools database" would be.

Thanks.
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Bill-HansonCommented:
Yes, notepad is likely to be the only tool that you have on your computer that can edit pure HTML.  Word always adds a ton of formatting tags that other applications have trouble with (like Notes or IE).

The Tools database is a custom database that I wrote for our company, so you won't find it on your server.

My advise to you is to paste the HTML above into Notepad and modify it slightly to meet your needs.  The only other alternative (without spending money) is to learn to program in Notes and create a tool like we did.

FYI:  In the HTML code above, colors are defined by an RGB (Red, Green, Blue) triplet in HEX, prefixed by a pound (#) symbol.  For example, red would be #FF0000, green would be #00FF00, and blue would be #0000##).  But don't worry, just use this page as a guide.  It has a ton of examples with the hex codes listed...

http://en.wikipedia.org/wiki/Web_colors
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sfriskAuthor Commented:
I've pasted it in Notepad, but can only save as a text file.  When I append and click HTML, it shows up exactly as it was typed.  What am I doing wrong?
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Bill-HansonCommented:
HTML is plain text.  The only thing you need to do is to save the file with an .html extension (ex: signature.html).

I'm confused about this statement, though: "When I append and click HTML"

Append to what?  What do you mean by "click HTML"?
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sfriskAuthor Commented:
I saved as html and it pulled it in.  What I meant by "append" was automatically append a signature under Preferences in Lotus Notes.  

How do I get the website to link and the logo to show up.  Sorry I'm not getting this, it's all new to me.
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Bill-HansonCommented:
The logo must be in the same folder as the html file and must be named "logo.gif".  If your image has a different name, you will need to change it in the HTML code.  To make the link point to your organization, you will need to change the URL in the HTML code.
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sfriskAuthor Commented:
Thanks for all of your help - it's working now.  I appreciate it.
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sfriskAuthor Commented:
Bill-Hanson - One last question - how can I get rid of the border around the logo?
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Bill-HansonCommented:
Funny, I don't get a border in mine.  I wonder if this is a difference between Notes Client versions.  Which version are you using.

Actually, I thought I already removed the border by setting "border: 0" in the image's style property.

We could try adding a BORDER="0" property in addition to the style setting.  In the HTML, replace the old image tag with this one and see if it helps.

<img src="logo.gif" border="0" style="border: 0">
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