Exchange mailbox administration

I am running Windows SBS 2003 and exchange 2003. I am trying to get my head around exchange mailbox sizes and how they can be reduced, increased and extracted.

I know how to set an individual users storage limit but am looking for a tool that extracts the contents of a mailbox into a pst and then clears that space from the users exchange mailbox?

Any help or guidence on how to deal with exchange mailboxes would be very much appreciated
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

You probably know about ExMerge; that will extract mailbox into pst....among other things.

How many users? What range of mb sizes do you have now?  Have you set registry settings to allow Info store to go to 75 GB?

Are you trying to manage mailbox sizes for users?  It's a losing battle.  You cannot make the "right" decisions for your users.  They need to participate.  

You can set storage limits and/or extract and clear email based on age.  But you need management support for such policies.  This usually boils down to how much do you want to spend for file storage and backup technology.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Jeffrey Kane - TechSoEasyPrincipal ConsultantCommented:
It sounds like you need to implement a proper Retention/Archive policy:

It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Server OS

From novice to tech pro — start learning today.