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Email notifications for public calendar changes?

Posted on 2007-10-16
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Last Modified: 2008-01-09
I have set up a calendar that everyone can use to book a conference room. I'm concerned about people possibly deleting other people's calendar entries and entering their own in its place or making other inappropriate changes.

Is there any way to configure an email notification to a recipient whenever a change (add/change/deletion) is made to the calendar?

Or, is there any way to log all of the changes that are made to a calendar?
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Question by:COE-IT
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Expert Comment

by:Sembee
ID: 20091709
The simple answer is to set the permissions on the folder in such a way that you cannot delete an entry that you didn't create.

Simon.

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by:COE-IT
ID: 20093322
Sembee,

I've tried that. The problem is that the "mailbox rights" in ADUC isn't that granular. It only allows:
-delete mailbox storage
-read permissions
-change permissions
-take ownership
-full mailbox access
etc.

How can I set the permissions you are talking about for a calendar that everyone (all domain users) has access to?
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Accepted Solution

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Sembee earned 2000 total points
ID: 20093975
You don't grant permissions on the mailbox, but on the folder. Unfortunately if you grant Full Mailbox Access which is the only way that they have direct access to the full mailbox then they can do anything with the mailbox.

If you are not expecting the users to invite the mailbox to meetings then you could use a public folder. If you are going to invite the mailbox then you should look at the setup of a resource mailbox, which doesn't require the users to have access to the mailbox.

Simon.

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Author Comment

by:COE-IT
ID: 20094117
So there's no way to apply ONLY the folder permissions of a calendar to all domain users?? Seems odd.  I want everyone to have the "Author" permission level. However, I notice that Exchange uses the "Mailbox Rights" in ADUC first, then looks at folder permissions set in Outlook.

Since Exchange defaults to "mailbox rights", the only thing I can do is give them "full mailbox access" which trumps the folder permissions I set in Outlook. That sucks........

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LVL 104

Expert Comment

by:Sembee
ID: 20094818
Do the users need to have Full Access to the Mailbox? If not then remove the Full Access and grant permissions to just the calendar folder. Then the users open the folder via the File, Open, Other User's Folder menu.

Simon.

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Author Comment

by:COE-IT
ID: 20094846
Actually, earlier you mentioned using a public folder calendar instead of a mailbox calendar. I got that to work exactly how I want with integrated windows authentication. Thanks!
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