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Saving mailboxes to .pst

We are looking into a way to move users emails of our Exchange Server who are no longer with our company in order to retrieve space on it. Management still wants to be able to access these users emails sometime in the future. We do not want to buy a product such as GFI Extender or Symantec's product. I was thinking of doing it in the following way:
1. Logging in as the user, save the emails as .pst
2. Disabling the users in AD and deleting their mailboxes on Exchange
3. When their emails need to be accessed, create a new user, move the .pst to the desktop, login as that user and associate that .pst with this new user and then access the emails.

Is my thinking correct? Is there something else I need to do? Our environment consists of Exchange 2003 Standard and clients use Outlook 2003.
Many thanks.
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abhijitm00
Asked:
abhijitm00
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2 Solutions
 
bsharathCommented:
The easiest way i can think of is using "Exmerge".Just google for it and install it on the exchange server.
After which you can select just the mailboxes that you want to backup.
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jlycos1Commented:
You are somewhat correct......If you want to stick with that line of thinking you can complete Step 1 and Step 2. For the 3rd step I would just put that pst on a network share that all required users can access and remove the remove/delete permission that way no one deletes it then if someone wants to view it they can just open the pst from there own mailbox and it will then be loaded into a temporary personal folder.
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abhijitm00Author Commented:
Hi Sharath,

Just tried using the exmerge utility and it gives me a permission error - "Error opening message store (MSEMS). Verify that the Microsoft Exchange Information Store service is running and that you have the correct permissions to log on. (0x8004011d)". I am using a Domain Admin account to run exmerge. Thanks.
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bsharathCommented:
The exchange that you are selecting do you have permissions on that..

The same errors are better explained here.
http://technet.microsoft.com/en-us/library/bb124178.aspx
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abhijitm00Author Commented:
Hi jlycos1,

Thanks for the suggestion. That worked for me. So if I were to save the contacts, deleted items, sent items all of that would be saved?

Abhi
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jlycos1Commented:
As long as you select the root level mailbox and check the box to include all sub directories.
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jlycos1Commented:
Yes tha tis correct select everything you want to export.
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abhijitm00Author Commented:
Thanks guys have split the points.
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