Outlook rule that filters messages containing words in the subject line

Posted on 2007-10-17
Last Modified: 2009-06-05
I have created a rule in Outlook called "unwanted words".

Apply this rule after the message arrives with "Hi", "Hello", "Viagra" in the subject line
move it to the Junk E-mail folder.

The problem I discovered this morning is:
When the subject line is "Highest Honor", the message is moved to the Junk E-mail folder
When the subject line is "My High School", the message is moved to the Junk E-mail folder.

I only want the word "Hi" to trigger the rule to move the message.
Can the Outlook rule search for whole words instead of portions of words?
Question by:jimdorman
    LVL 17

    Accepted Solution


    Try adding a space after the word "hi " in your specific word list.
    LVL 97

    Assisted Solution

    Hello jimdorman,

    Put quotes around the word and a space before and after the word " Hi ".  Then Outlook will search for the word, and not parts of it.


    LVL 69

    Expert Comment

    If you increase the security this also helps as most spammers constantly change their wording but the subject line and body stay the same.
    You coudl also install a spam filter to simply block the emails
    Spam fighter
    Setting up a Mail Filters in Outlook 2003

    Author Comment

    The Outlook rule works perfectly after I removed Hi and added "Hi".
    LVL 97

    Expert Comment

    jimdorman, glad the quotes worked for you.  You did not have to place a space after Hi ?

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