How to set permissions on Exchange 2007 address lists

Posted on 2007-10-17
Last Modified: 2010-08-05
Hello All

I am a newbie to Exchange and have a question in regards to address lists in Exchange 2007 std.  I want to create address lists (based on departments) and be able to set permissions on these lists so users can only view their own department based address lists.  My problem is I am not sure how to set the permissions on these lists.  i believe it is done through the Management Shell, but Im not sure.  If anyone can point me in the right direction, it would be appreicated

Question by:HHCTYIT
    LVL 23

    Expert Comment

    by:Stacy Spear
    I wouldn't concern myself with who can see a list. Who can send to it is where the emphasis should be.

    In Users & Computers (machine where the Exchange tools are installed too) go to the Exchange general tab. At the bottom, you can define who can send messages to that list. Add you list to it and choose only from:

    Author Comment

    Im not sure what you mean.  I created the address list through the Exchange management Console.  I did not create a corresponding object in AD.  Is that where Im making a mistake?
    LVL 23

    Expert Comment

    by:Stacy Spear
    Probably not. I'm just getting up to speed on 2007. But, should be a simular section in properties for the list.
    LVL 104

    Accepted Solution

    If you have created the object in EMC then it will have an object in ADUC. However as this is Exchange 2007 you have to make the changes in EMC.
    Open up the properties of the group and choose Mail Flow Settings, then Message Delivery Restrictions. Adjust as required. A common trick is to add the group as the group who can send to it - therefore if you are a member of the group you can send to the group.

    Hiding the group is actually quite difficult. You would have to replace the default GAL with a GAL for each department, writing query strings to ensure that they see everything but the groups that are not theirs. It is a lot of hassle to go through for very little gain.
    Although if the group membership is going to be very restricted then one thing you can do is add the group to your personal address book through Outlook, then hide the group. You can still send to it because Outlook now has the information.


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