metamatic
asked on
How to set default file format for saving emails in Outlook 2003
In Outlook 2003, when you go to "save as" to save an email, the file format defaults to the format of that email. For example if its HTML then it gives you HTML, if it's text then you get text etc.
Can aybody tell me if it is possible to get it to default to Outlook Message Format??
Can aybody tell me if it is possible to get it to default to Outlook Message Format??
Hello metamatic,
No, you cannot change the default message format in Oultook when saving.
By Outlook Message Format, do you mean Outlook HTML format?
Hope this helps!
war1
No, you cannot change the default message format in Oultook when saving.
By Outlook Message Format, do you mean Outlook HTML format?
Hope this helps!
war1
Hi, metamatic.
war1 is correct, there is no setting for controlling the default. We can work around that though if a script based solution is an option. Via scripting the save operation we can control the format the items are saved in. But, there are a couple of downsides to a scripted solution. One, it means saving in a different fashion. In other words, users won't click File -> Save as. Instead they'd click a toolbar button. The positive side of this is that saving is faster. Two, Outlook's built-in security is going to display a warning message each time an item is saved. Let me know if you want to pursue this and I'll post the code and instructions for using it.
war1 is correct, there is no setting for controlling the default. We can work around that though if a script based solution is an option. Via scripting the save operation we can control the format the items are saved in. But, there are a couple of downsides to a scripted solution. One, it means saving in a different fashion. In other words, users won't click File -> Save as. Instead they'd click a toolbar button. The positive side of this is that saving is faster. Two, Outlook's built-in security is going to display a warning message each time an item is saved. Let me know if you want to pursue this and I'll post the code and instructions for using it.
ASKER
Thanks for the replies and apologies for the delay in replying.
I woud quite like to try out the scripted option so would be grateful if you code post the code and instructions.
I woud quite like to try out the scripted option so would be grateful if you code post the code and instructions.
I, also would be interested in seeing your code. I wrote somethng in VBA and had a lot of issues with characters that are acceptable in the subject, but not so in a file name. Just wondering how it was handled.
Metamatic, I can share this code with you if you have not heard back from BlueDevilFan.
Metamatic, I can share this code with you if you have not heard back from BlueDevilFan.
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BlueDevilFan,
That is similar to how I was doing it, except that I stored the illegal characters in an array, and used a For Each statement to loop through them. Your way seems more efficient! Thankx for posting the code.
That is similar to how I was doing it, except that I stored the illegal characters in an array, and used a For Each statement to loop through them. Your way seems more efficient! Thankx for posting the code.
I don't know that my approach is any more efficient. The important point is having a routine to remove the illegal characters.
ASKER
Many thanks
You're welcome. Glad I could help.
I have found that if you drag an email from Outlook to your desktop, it automatically saves in the .msg format, and that method also works if you're dragging emails to a windows folder. That's the way I've gotten around this one.