Solved

How do I change or add columns in the address book when viewing the Global Address List?

Posted on 2007-11-14
10
11,606 Views
Last Modified: 2011-09-20
I would like to add and remove columns that show up in Outlook's address book.  I know I can search for that criteria in the address book, but I have many users that would like to view a column for "department", not "company".  I'm using a custom address list with Exchange 2003.  I also can't sort the columns; which I understand to be by design?  
0
Comment
Question by:blazeking
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 3
10 Comments
 
LVL 11

Expert Comment

by:bsharath
ID: 20286213
Hi,

Are you talking about GAL users properties.
When you go to the users properties in the GAL address list you find all the details of the user.Firstname,Lastname,Ext  is that you want to change or add..
0
 
LVL 1

Author Comment

by:blazeking
ID: 20286354
No, I know that can't change details of a user through the address book interface, and I don't want to.  What I want is to change the default view of the address book in Outlook.  For instance, when opening the address book (ctrl-shift-b), I see several columns:  Name, Title, Business Phone, Location, etc.  Well, what if I don't want the "Location" column to show?  I want that column to be "Department" instead.  Since these are both fields in the user's property's, I figure there must be a way to do it.  I've had a lot of users request this.  They're used to clicking the column heading and sorting, changing the order or types of columns.  But the address book doesn't appear to operate in this way.
0
 
LVL 11

Accepted Solution

by:
bsharath earned 500 total points
ID: 20286981
Are you talking about these fields
http://www.infosysnetworking.com/question.html

Is yes see if this helps..
http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_21738755.html?sfQueryTermInfo=1+address+chang+field#a15971311
This shows that it is hardcoded and cannot be changed...
There is a last comment in the same link where a expert says it is possible.Just try if this works...

Hope this helps....

0
SuperAntiSpyware Licenses Discounted by 25% !

Exclusive offer to Experts Exchange Members!
Buy SuperAntiSpyware License(s) from us and save 25% on the regular purchase price.
- Includes Full SuperAntiSpyware Vendor Support Entitlements
- Your Subscription does not begin until you activate your license
- Buy for your friends

 
LVL 11

Expert Comment

by:bsharath
ID: 20286985
0
 
LVL 11

Expert Comment

by:bsharath
ID: 20287013
0
 
LVL 11

Expert Comment

by:bsharath
ID: 20287306
Thanks for the points..
            Did it work....
0
 
LVL 1

Author Comment

by:blazeking
ID: 20287309
Unfortunately for me it looks like you're correct.  Well at least I know I'm not totally missing something.  I'll probably have to rethink my idea of a custom global address list.  Can an address list like the GAL be viewed in a different program that isn't hardcoded like Outlook?  Thanks again!
0
 
LVL 11

Expert Comment

by:bsharath
ID: 20287317
I havent come accross any 3rd party tools....
0
 
LVL 1

Author Comment

by:blazeking
ID: 20287320
And no, those suggestions by other people that you linked to did not work for me.  I had already tried them...  your research was very helpful; it confirmed that this problem is a "feature", and apparently can't be changed, as the fields displayed are hard coded.
0
 

Expert Comment

by:ngeraci
ID: 25957254
Having this option obviously would be beneficial to many. Put it on the list of things to do!
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Keyword email search on Exchange 2010 4 49
Microsoft Outlook 2016/365 1 59
Exchange 2013 on premise  mailbox  issue 2 66
EXCHANGE, OUTLOOK, CALENDAR 12 65
Many people use more than one email account and so it becomes difficult for them to manage them when they use separate accounts,  so, in this article, I have shared an easy way to add Other Mail Accounts in your Google Inbox. It helps to combine all…
In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

734 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question