Deleting Name from Field

Posted on 2007-11-14
Last Modified: 2013-12-18
I have a multi-value text field on documents that hold common user names.  I need to provide a view action where a user can select documents and it will cycle though the docs and cycle through the names in the field and remove theirs if it matches their session.CommonUserName.  I have not done much with lists or arrays so I don't know the best approach for testing for the presence of their session.CommonName in the list and removing it.  I have no problem building the collection and cycling though the documents.  I just need help with testing for the presence of the sesssion.CommonUserName in the field and removing it from the list.
Question by:ccarlson62
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LVL 31

Expert Comment

ID: 20283826
You don't need LotusScript for this, generally formmula language is better suited here. Create an agent with the ofllowing formula:

namesField := name_of_field_you_are_working_on_no_quotes;

Author Comment

ID: 20284223
That would be fine only I need the code to execute in all selected docs and I have to prompt them to make sure that they want to actually remove their name.  If I do it in formula, the prompt will show for every doc the code executes against and that would be bad.
LVL 22

Expert Comment

ID: 20284473
Create 2 agents:

One agent prompts the user and calls the second one if the user clicks OK.

The second one does the work on the selected documents.
LVL 31

Expert Comment

ID: 20285884
Or, an agent and an action button in the view that prompts user then runs agent.

If you must have a single script, this shoudl do it. I coded it so t hat you cannot remove your name if it is the only name in the list.

Const fieldName = "Name of the field"

If MsgBox("Remove your name from selected documents?", 292 , "Confirm") = 7 Then Beep : End

Dim s As New NotesSession, db as NotesDatabase, docs as notesDocumentCollection, doc as notesDocument, content as variant, i as Integer, user as string

user = s.CommonUserName

Set db = s.currentDatabase

Set docs = db.unprocessedDocuments

Set doc = docs.getFirstDocument

Do Until doc Is Nothing

  content = doc.getFirstItem(fieldName)

  If Ubound(content) > 0 Then 'skip it if there is only one name -- we don't want to remove the last owner!!!

    For i = 0 to Ubound(content)

      If content(i) = user Then

        content(i) = content(Ubound(content))

                      'puts the last owner in the list in our spot (if we are last, this does nothing)

        Redim Preserve content(Ubound(content)-1)

                      'then drops the last item which is either now a dup or was us anyway

        doc.replaceItemValue fieldName, content

      End If


  End If

  Set doc = docs.getNextDocument(doc)


Msgbox "Complete"

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LVL 31

Expert Comment

ID: 20285912
Should really have one correction. Between lines 17 and 18, should really have the two more lines
       doc.replaceItemValue fieldName, content

       doc.Save False , False '<--------new line

       Exit For '<--------new line

     End If

So basically, I'm assigning the contents to a temp variable content, and searching through the content array element by element.

If the name is present, I'm just truncating the content by one (after moving the trunctaed entry to where the current user's name is), then reassing the field value, saving, and letting it drop through to the next document.

If not for the exit for, the loop would continue processing, and would puke when it hit the index for the previous upper bound, because the new upper bound is one short, and I'm out of bounds.

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LVL 31

Expert Comment

ID: 20285932
Boy this new code snippet thing sucks.  If you paste it directly into the code editor, or even any regular text editor, it comes through as a single line.  Hint: Paste it into a Notes memo first, then cut and paste it from the memo into the editor.

Author Comment

ID: 20290402
Ok I tried the formula route.  Below is the code in my agent.  Everything is working except the ...

Can anyone see whats wrong here?

Select @All;
FIELD audittrail := audittrail;
newauditstring := @Text(@Now) +" -  Updated by "+ sName +", Removed self as reviewer";
@Prompt([Ok];"INPUT";"User is "+sname);
@Prompt([Ok];"INPUT";"names are "+ReviewerProp);
@Prompt([Ok];"Message";"should be gone now");
@Prompt([Ok];"Message";"names are "+ReviewerProp);
@SetField("audittrail";newauditstring +@NewLine+ audittrail);
@Command([FileSave]));@Prompt([Ok];"Message";"No Match found"))
LVL 31

Accepted Solution

qwaletee earned 150 total points
ID: 20291764
You calculate the value but you don't assign it to anything!

You also should not have a [FileSave] at the view level, that's only appropriate in documents in edit mode.

Finally, rather than having an @If around everything, you could just apply the SELECT so that it doesn't actually touch the documents if there is no match.

SELECT @Contains(ReviewerProp;sName);

@Prompt([Ok];"INPUT: User is "+sname; "names are "+@Implode(ReviewerProp;"; "));

FIELD ReviewerProp := @Replace(ReviewerProp;sName;NULL_STRING);

@Prompt([Ok];"Message: should be gone now"; "names are " + @Implode(ReviewerProp; "; ");

newauditstring := @Text(@Now) +" -  Updated by "+ sName +", Removed self as reviewer";

FIELD audittrail := newauditstring +@NewLine+ audittrail;

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Author Comment

ID: 20291981
Thank you sir!

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