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using Outlook Calendar.

Posted on 2007-11-15
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Last Modified: 2008-02-01
I have some questions regarding the usage of Outlook calendar.

1-sometimes I get an invitation and accept it, and if I reopen the same invitation it will still show the Accept button then I get confused if I already have accepted the invitation or not .

2- if I send an invitation for a certain date then I cancel it or reschedule it for a different date, how did this updates the previous invitation?

Thanks
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Question by:jskfan
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6 Comments
 
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by:Rob132332
ID: 20289163
Hi - If you reopen an invitation, you will get the accept/tentative/decline buttons again, simply because you can change your response (and sometimes that happens, as with a more important conflicting meeting, etc).

As far as the updates, Outlook keeps track of the invites and the dates, and if you cancel or reschedule the meeting, the original invitation will show as outdated.  

Let me know if you need further clarification.
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Author Comment

by:jskfan
ID: 20300719
<<<the original invitation will show as outdated.  >>>
how does it show?
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by:Rob132332
ID: 20300992
I guess it depends on what version of Outlook you're running, for example, in Outlook 2007, there is information included in the email invitation that the user receives.  Here's some more detail.

If you were to schedule a meeting for this afternoon at 4 pm, and then send the invite to the group of folks you'd like to attend, but later decide that 4:30 is a better time to meet, you would go to your calendar and double click on the meeting scheduled for 4 pm, go to the schedule section, move the time to 4:30 and send an updated invitation.  In the user's Inbox, they will have two meeting requests from you, one for 4 and another for 4:30.  

In Outlook 2007, the invitation for the 4 pm meeting will have a message at the top (when you open the invitation) that says "This meeting request was updated after this message was sent.  You should open a later update or open the item on the calendar"

Additionally, in Outlook 2007, the 4:30 meeting will have the original meeting time listed, but with a strike-through the details, and then also shows the updated/revised meeting time (4:30).  

You can test this and see how it appears by sending test meetings to just yourself.  Set-up one meeting, send it, and then go back into that meeting and adjust the time, re-sending it.

I hope this helps clarify.  Let me know if you would like more info.
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Author Comment

by:jskfan
ID: 20301370
I have MSOutlook 2003. would that be the same?
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Rob132332 earned 500 total points
ID: 20301462
In this case, it's pretty close, but not exactly the same.

With Outlook 2003, the invitation for the 4 pm meeting will would say "this request is out of date"

And, the new request doesn't reference the old meeting time with a strike-through, it just has the updated meeting time.

Beyond that, it's almost identical.

One thing I forgot to include in my last post is that in both 2003 and 2007, the second meeting message includes "Updated: " in the subject line, so the user knows that it is a updated message.
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by:Rob132332
ID: 20312511
Glad to help.  Thanks for the grade/points.
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