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Managing Software Licenses

Posted on 2007-11-19
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Last Modified: 2010-04-21
Hello!

I'm currently working on making an inventory of operating systems and software (Windows, Office) in our company's network. We have OEMs and Retail versions of Windows and Retail versions of Microsoft Office. I have difficulties to identify a real count of licenses for both products. Please, suggest some real life examples on managing licenses in working environment. How do usually network administrators manage this  issue? What I've done so far is I purchased a software which allows me to find out which software is installed and which product keys where used for the installation. Another problem I encounter is that there're  some computers with Windows which is installed with the same product key, not the one found on a sticker but with the manufacturer's preinstalled key...
I'm totaly confused. Please, help me to understand how can this issue be addressed.

Thank you!
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Question by:Zaurb
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Expert Comment

by:tryokane
ID: 20311092
I think some of the time as long as you have the license it is ok....I have heard that some of them like corp licenses can have like 1 cd key for 10 users so i think it is not uncommon to find the same cd key in your network. Well the best solution perhaps is to actually to buy corp licenses? since they are cheaper and they dun have to be activated. And probably you don't have so many seperate licenses to keep track of and keep, you probably have to have a locked up cabinet to keep these stuff. I'm also in training for managing licenses so i'll keep a tab on this question as well. You can change the cd key of your product. I think some tool is available on mircosoft's website to change the cd key. There are some tools on torrents but i recommend the official site to try find tools for it.
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by:Zaurb
ID: 20311145
Hi!
Thanks fo your post. The tool your referred is found here: http://www.microsoft.com/genuine/selfhelp/PkuInstructions.aspx?displayLang=en
I've checked it out earlier. in our company we have both desktop workstations and laptops. Some laptops, which were purchased in the past came with Windows XP Home editions so we have had to purchase Professional versions separately. Other PCs where purchased from HP and other vendors. However, it's been carried out in the past, before I came into the play :). For this reason I can't track how many licenses do we own. I would like to find out whether there's a kind of solution to identify count of licenses we currently own and how many do we yet have to purchase.
As for the corp licenses, we have some Open Licenses from Microsoft. But it doesn't address to OEM or Retail stuff.
Please, advise, how do usually network administrators handle this issue?

Thank you!
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Accepted Solution

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tryokane earned 250 total points
ID: 20339763
You can write it down and lock the information up or you could maybe create an excel file and password protect it. Well most of the mobos bought from vendors like dell should have windows genuine stickers on them. You can just manually go around and write down those numbers in an excel protected sheet or on a workbook. For me if i buy the licenses i hate to stick the stickers on them i'll just photocopy and paste them there. More useful when u want to change another mobo. You can't really change the mobo when it breaks down and your license sticker is stuck on it.
Actually i think pasting the cd keys there are pron to people copying them down. But well everyone is doing it what am i to say about it when microsoft and all the other vendors deem it fit to do so.
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Author Closing Comment

by:Zaurb
ID: 31409899
Thank you very much!
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