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Need to get all the details in the mail to an excel with a macro in row wise

Posted on 2007-11-20
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Last Modified: 2010-04-21
Hi,

I send a mail to a vendor.for any printer problems that i have.Now as the mails have reched 100's it becomes difficult to see all.
I have the mail content like this.
=========================
Hi ,
                   
                   The  below  mentioned   printer  having the problem .The printout is coming with black patches .So please do the needful   as soon as possible..

Details:

printer model                --  Kyocera FS-3800            
printer s.no                   --  AFT44007867419            
customer name            --  (SB-3F)        
problem type                --  Black Pages
contact person name   -- SHarath.
contact number            -- 3073186349345234

Regards,
Sharath
=================================

So need all data to row wise in a excel sheet.

Any help...

Regards
Sharath
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Question by:bsharath
  • 9
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13 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 20319647
Hi, bsharath.

That's easy enough to do if those lines are consistent (that is, if the always have the same format).  Do they?
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Author Comment

by:bsharath
ID: 20319817
This content is going to be same

printer model                --  Kyocera FS-3800            
printer s.no                   --  AFT44007867419            
customer name            --  (SB-3F)        
problem type                --  Black Pages
contact person name   -- SHarath.
contact number            -- 3073186349345234

Some time some extra fields...
If the mail has extra fields then create a new sheet and place them there...Or put it in the same sheet so that i can sort them later
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LVL 11

Author Comment

by:bsharath
ID: 20348390
Any help...
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LVL 76

Expert Comment

by:David Lee
ID: 20355449
Sorry to be so slow.  This should do it.  Select as many messages as you want, so long as they all match the pattern you gave, and run the macro.  It'll process all of them and put them into an Excel spreadsheet, one row per message.




Sub ParseMessage()
    Dim olkMessage As Outlook.MailItem, _
        arrLines As Variant, _
        varLine As Variant, _
        arrLine As Variant, _
        varKey As Variant, _
        excApp As Object, _
        excBook As Object, _
        excSheet As Object, _
        intIndex As Integer
    Set excApp = CreateObject("Excel.Application")
    Set excBook = excApp.Workbooks.Add()
    Set excSheet = excBook.Sheets(1)
    intIndex = 1
    For Each olkMessage In Application.ActiveExplorer.Selection
        arrLines = Split(olkMessage.Body, vbCrLf)
        For Each varLine In arrLines
            arrLine = Split(varLine, "--")
            If UBound(arrLine) = 1 Then
                varKey = Replace(arrLine(0), Chr(160), "")
                varKey = Trim(varKey)
                Select Case varKey
                    Case "printer model"
                        excSheet.Cells(intIndex, 1) = arrLine(1)
                    Case "printer s.no"
                        excSheet.Cells(intIndex, 2) = arrLine(1)
                    Case "customer name"
                        excSheet.Cells(intIndex, 3) = arrLine(1)
                    Case "problem type"
                        excSheet.Cells(intIndex, 4) = arrLine(1)
                    Case "contact person name"
                        excSheet.Cells(intIndex, 5) = arrLine(1)
                    Case "contact number"
                        excSheet.Cells(intIndex, 6) = Chr(34) & arrLine(1) & Chr(34)
                End Select
            End If
        Next
        intIndex = intIndex + 1
    Next
    'Change the path/filename on the following line as needed
    excBook.SaveAs "C:\eeTesting\BSharath.xls"
    excBook.Close
    Set excSheet = Nothing
    Set excBook = Nothing
    Set excApp = Nothing
    Set olkMessage = Nothing
End Sub

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Author Comment

by:bsharath
ID: 20355487
Thanks a lot Can i get the headers also.
Is it possible to find which is left out on the selected mails if any.In sheet 2.Because of header mismatch.
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LVL 11

Author Comment

by:bsharath
ID: 20355519
Sorry for another addition.I need to get the Mail sent date also to the excel.Only then the whole file is ready.
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LVL 11

Author Comment

by:bsharath
ID: 20379910
A little more help please...
0
 
LVL 76

Expert Comment

by:David Lee
ID: 20384091
Where do you want the date to go, the begining, the end, somewhere in the middle?
0
 
LVL 11

Author Comment

by:bsharath
ID: 20387222
The begining....
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LVL 76

Accepted Solution

by:
David Lee earned 2000 total points
ID: 20400275
Try this.
Sub ParseMessage()
    Dim olkMessage As Outlook.MailItem, _
        arrLines As Variant, _
        varLine As Variant, _
        arrLine As Variant, _
        varKey As Variant, _
        excApp As Object, _
        excBook As Object, _
        excSheet As Object, _
        intIndex As Integer
    Set excApp = CreateObject("Excel.Application")
    Set excBook = excApp.Workbooks.Add()
    Set excSheet = excBook.Sheets(1)
    intIndex = 1
    For Each olkMessage In Application.ActiveExplorer.Selection
        excSheet.Cells(intIndex, 1) = olkMessage.ReceivedTime
        arrLines = Split(olkMessage.Body, vbCrLf)
        For Each varLine In arrLines
            arrLine = Split(varLine, "--")
            If UBound(arrLine) = 1 Then
                varKey = Replace(arrLine(0), Chr(160), "")
                varKey = Trim(varKey)
                Select Case varKey
                    Case "printer model"
                        excSheet.Cells(intIndex, 2) = arrLine(1)
                    Case "printer s.no"
                        excSheet.Cells(intIndex, 3) = arrLine(1)
                    Case "customer name"
                        excSheet.Cells(intIndex, 4) = arrLine(1)
                    Case "problem type"
                        excSheet.Cells(intIndex, 5) = arrLine(1)
                    Case "contact person name"
                        excSheet.Cells(intIndex, 6) = arrLine(1)
                    Case "contact number"
                        excSheet.Cells(intIndex, 7) = Chr(34) & arrLine(1) & Chr(34)
                End Select
            End If
        Next
        intIndex = intIndex + 1
    Next
    'Change the path/filename on the following line as needed
    excBook.SaveAs "C:\eeTesting\BSharath.xls"
    excBook.Close
    Set excSheet = Nothing
    Set excBook = Nothing
    Set excApp = Nothing
    Set olkMessage = Nothing
End Sub

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Author Closing Comment

by:bsharath
ID: 31410093
Thanks a lot....For this excellent help....
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Author Comment

by:bsharath
ID: 21093142
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Author Comment

by:bsharath
ID: 21093146
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