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Email a group  but only from one external address?

Posted on 2007-11-21
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Last Modified: 2010-03-06
Hi, we make use of Exchanges 2003 abilty to secure who can mail to the larger email dist groups  like all staff.
is it possible to allow an external person to mail this group? I tried a contact with there email  but this doesnt seem to work.

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Question by:mhamer
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by:callieman
ID: 20327980
You could create an functional mailbox with rules that forward mail to the specific group.
And only except mail from a specific user.

You can't give externals richts to distribution groups.

Callieman
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by:trturner123
ID: 20329502
Distribution groups can be mail-enabled with an email address in Exchange 2003.

From your Exchange server, open AD Users and Computers and find the distribution group you want to mail from the outside.  

Check the properties on it to see if it has any Exchange attributes - if it does, then it's already mail enabled and you just need to document the email address listed on the tab.

If it doesn't, then right click on the group and click Exchange Tasks - Establish Email Address on Groups.  Give it an Exchange alias (which will become the email address alias@yourdomain.com) and you're all set.  At that point, it functions just like any other email address with the exception that the message will be delivered to everyone in the group instead of one individual mailbox.
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trturner123 earned 500 total points
ID: 20329559
After looking back, I think I may have misunderstood the question.  You're asking how to restrict access to a distribution group's external address...

Since Exchange's ability to restrict distribution access is based on AD, the only way I know to use Exchange to perform this would be to give the external user an AD account on your domain...otherwise, I don't know of any way to assign permissions externally.
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