> How to create shortcut or toolbar button for adding additional mailboxes in Outlook?<

Posted on 2007-11-26
Last Modified: 2008-05-24

We have a number of users that have to add in additional mailboxes in Outlook 2003 (SP3) and currently have to go down the Mail Setup > E-mail Accounts > View or Change existing e-mail Accounts > Change > More settings > Advanced > Add route to add in an additional mailbox. I am looking for a quick route to this screen so that users can reduce the amount of time they spend navigating to this screen. Ideally an additional button that we can publish to a toolbar that they click that takes them straight there or better still somewhere they can just type a name in and add it to their additional mailboxes.

Anyone help??? I have had a good look around for anyone else who has done this but cant find a thing - which is strange as it is one of the most long-winded routes in Outlook for a task that everyone has to do eventually (least we do)


Question by:cmuir
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
  • 2

Expert Comment

ID: 20350409
why don't you use IMAP interface?

you can configure as many IMAP accounts as you want, and each will appear as separate folders.

Author Comment

ID: 20350454
We are connecting to Exchange 2003 Server (SP2) in Enterprise environment and don't believe IMAP to be a relevant solution.

Expert Comment

ID: 20350473
exchange server supports IMAP and to add to that IMAP is a good protocol.

I don't think that there is any better solution to your problem other than shifting to IMAP.
LVL 104

Accepted Solution

Sembee earned 95 total points
ID: 20350913
I would have to agree - both POP and IMAP are not corporate level solutions and should be left off.

You know that you can cut some of the steps down by Right clicking on the Mailbox name at the top of tree and choosing properties, then Advanced. You can then select the tab.

I am not aware of any other way of doing it - the quick route is File, Open, Other User's Folder, but that opens a specific folder, not the entire mailbox.


Author Comment

ID: 20356527
Thanks Sembee - Drops the clicks from 7 to 5 :o) Do you know if it is possible to create a button and assign a macro that completes these 5 clicks in Outlook? Even if there was something similar we could de-construct and reconstruct to suit our needs?


Featured Post

Has Powershell sent you back into the Stone Age?

If managing Active Directory using Windows Powershell® is making you feel like you stepped back in time, you are not alone.  For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Ost Repair 10 74
Exchange 2010 Creating an alias & testing it 2 36
Outlook contact memory 2 18
Outlook search issues 5 10
Are you unable to connect or configure Hotmail email account in Microsoft Outlook 2010, 2007? Or emails are not downloading to Outlook? Lets’ see the problem and resolve Outlook Connector error syncing folder hierarchy (0x8004102A).
In-place Upgrading Dirsync to Azure AD Connect
In this video we show how to create an Address List in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Organization >> Ad…
Exchange organizations may use the Journaling Agent of the Transport Service to archive messages going through Exchange. However, if the Transport Service is integrated with some email content management application (such as an antispam), the admini…

756 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question