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Configuring Exchange 2003 to internally identify sender's domain with outlook 2003

Posted on 2007-11-26
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Last Modified: 2008-02-01
I have an SBS 2003 and the Exchange server is handling multiple domains (12). When forwarding or sending under a domain alias using "send as" in Outlook 2003 the recipient only sees the primary domain identity.

For example:

User1 receives an e-mail from managed xdomain1 "user1@xdomain1". User1 has 5 domains being assigned to his inbox via smtp accounts in his profile. Primary domain e-mail account is domain1. When user1 forwards this e-mail to a co-worker in domain1 using the "send as" feature in Outlook as xdomain1 the co-worker receives the e-mail user1@domain1.com not user1@xdomain1. This occurs regardless of which send as alias is used.

Is it possible to receive the e-mails internally with the proper domain header? This will permit rules and filtering to be enforced. As a by-product of this the junk mail cannot determine who is sending the mail.

Thanks in advance for your thoughts and advice.
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Question by:mreimers
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Expert Comment

by:Sembee
ID: 20351236
When it comes to multiple email addresses - as far as Exchange is concerned, each account has one email address, which is used for inbound and outbound email. All other email addresses are just aliases and used for incoming email only. If you want to be able to choose which email address is used then you either have to use something like choose from (ivasoft.biz) or multiple accounts and the from field. You cannot select the email address using the from field where the user has multiple SMTP addresses.

Simon.
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Author Comment

by:mreimers
ID: 20351416
Sembee: What do you mean by multiple accounts? The client may be willing to spend some money to solve this but inexpensive is good.
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Sembee earned 500 total points
ID: 20351618
Multiple accounts - just that.
http://www.amset.info/exchange/twodomainsoneuser.asp

It doesn't use multiple CALs because Exchange is licensed per seat, not per mailbox. That may be different on any third party service that you are using though.

Simon.
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